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Long/Short-term training abroad under DFFT Scheme for various category of Officers

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Long/Short-term training abroad in various selected universities/institutes for the Financial Year 2013-14 under the Domestic Funding of Foreign Training (DFFT) Scheme
No. 12037/39/2012-FTC Government of India 
Department of Personnel and Training 
Training Division 
Dated the 1st October, 2012 

To
1. The Chief Secretaries of all the State Governments/ UTs.
2. The Secretaries of all the Ministries/Departments of Government of India.

Sir/Madam,

The Training Division, Department of Personnel and Training, Government of India shall be sponsoring the names of suitable officers for undergoing long/short-term training abroad in various selected universities/ institutes for the Financial Year 2013-14 under the Domestic Funding of Foreign Training (DFFT) Scheme. 

2. Through this circular, applications/nominations are invited for the long-term and short-term programmes to be conducted during Financial Year 2013-14 (April 2013 to March 2014) which are listed at Annexure A. (These programmes are tentative and may be subject to change). 
3. The Terms and Conditions along with the eligibility criteria for applying/nominating officers for
these programmes are indicated below:
(a) Service consideration: 

The officers belonging to the Indian Administrative Service, Central Secretariat Service, State Civil Services, Central Secretariat Stenographers Service (Gazetted) (CSSS) and such officers of the other two All India Services, viz., Indian Police Service and Indian Forest Service and other organized Group ‘A’ Central Civil Services, who are holding posts on deputation under the Central Staffing Scheme, are eligible to apply in response to this circular for training programmes abroad. 

(b) Minimum Service: 

Officers should have completed a minimum of 9 years of service as on 1.1.2013. Dy. Collectors with 9 years service as Deputy Collectors and CSS officers with 5 years service as Under Secretaries would be eligible for foreign training under the DFFT Scheme. 

(c) Upper age limit: 

The upper age limit for long term and short-term training programmes will be 45 years and 52 years respectively as on 1.4.2013. However, there is no age limit for the short-term programmes meant only for officers of Additional Secretary/Secretary level. 

 (d) Cooling-off condition: 
(i) After attending a foreign training programme of upto one month, officers will be required to complete a cooling-off period of two years before they can be considered again for another training programme. To illustrate, an officer who completes a short-term programme of upto one month in 2012-13, would be eligible for another short-term programme under the DFFT Scheme only in 2015-16. 
(ii) After attending a foreign training programme of more than one month and upto six months, 
officers will be required to complete a cooling-off period of three years before they can be considered again for another training programme. 
(iii) After attending a foreign training programme of more than six months, officers would be 
required to complete a cooling-off period of five years before they can be considered again for another training programme. 
(iv) Job Specific/Project related training/official visits abroad, irrespective of duration, are
exempted from the provisions of cooling off.
(v) The foreign component of any compulsory mid-career training programme undergone by the officer will not be counted for the purpose of ‘cooling off .
(vi) The condition of cooling-off after a short-term programme (upto six months) will be applicable only for short-term programmes.
(vii) An officer is eligible for only one long-term programme in his/her career.
(viii) Officers who have undergone a long-term training programme (more than 6 months’ duration) or a long-term domestic programme, viz., IIMA, IIMB, MDI, TERI, NDC, APPPA, etc. shall not be eligible for any long term programme. 
(ix) In case of oficers who have undergone a long-term domestic programme at IIMB, IIMA, 
TERI, MDI, NDC, etc. which includes foreign training component, cooling-off period will depend on the length of the foreign training component of such domestic programmes. 
(e) Debarment: 

Oficers who have been debarred from nomination for foreign training on their failure to attend the training programmes, to which they might have been nominated earlier, will not be considered until the debarment period is over. The debarment will be for two years for not attending a short-term foreign training programme (upto six months) and for three years for not attending a long-term foreign training programme (more than six months). 

(f) Preference to SC/ST and Women officers and officer working in NE States and J&K Cadre: 
Preference will be given to suitable officers belonging to the SC and ST Category, women oficers and oficers working in the NE States and J&K Cadre for training abroad. 
(g)  Officers serving under Central Staffing Scheme: 
(i) Officers on deputation with the Central Government under the Central Staffing Scheme 
should have completed one and a half years of service on Central Stafing before the date of commencement of the long-term programmes.  

(ii) The officers whose tenure under the Central Staffing Scheme is due to come to an end within two months prior to the commencement of the training, or during the course of the training, should be nominated by the respective Ministries/ Departments of Govt. of India only after securing the cadre clearance of the respective State Govts./cadre controlling authorities on whose strength the officers are borne.  

(iii) In the event of nomination and final selection of such officers for foreign training programmes, the Ministries/Departments would be required to send a formal proposal for extending the Central Deputation tenure of the officers approved for nomination for training, upto the end of the training, to the Establishment Officer for obtaining the approval of the competent authority so that they could draw their salary from the Central Government during the period of training.  

(iv) On return from training, such officers would revert to their cadre and the Central Ministries/Departments shall not grant any leave in their cases. 

(h) Other conditions: 
(i) The applications for long-term training programmes must be accompanied by the 
ACR/PAR grading pertaining to the last five years, while for short-term programmes, a Certificate to the effect that no adverse entry stands in the ACRs/PARs would suffice. To be eligible for consideration for a long-term programme, the officer should have at least ‘Very Good’ grading in his/her ACRs pertaining to the past 5 years.  

(ii) Applications should be complete in all respects. 

(iii) Applicant should be clear from Vigilance angle.

Duration of Long Term and Short Term Programmes:

  • Training programmes abroad of duration of six months or more are treated as Long Term.
  • Training programmes abroad of duration of upto six months are treated as Short Term.

4. The list of long-term programmes and short-term programmes proposed to be conducted during FY 2013-14 are indicated in Annexure A. However, the list of courses is tentative and some changes in the courses may occur. The nominations received in response to this circular can also be considered for any other courses that may become available during 2013-14 under the DFFT Scheme but are not indicated in the present lists. Applicant/nominated officers are advised to check their respective e-mails for any alerts that may be indicated during the pendency of their applications for revising choices for the programmes as per the final availability list of courses. 
5. If an officer does not attend the course or withdraws his request at any stage or is not relieved for attending the training programme by the Administrative Ministry/State Government/cadre authority, he/she will be debarred as per provisions. 
6. Names of only those officers may be forwarded by CCAs/State Governments who can be spared/ relieved at the time of commencement of the training programmes. 
7. The State Governments/Central Ministries/Cadre Controlling Authorities are expected to utilize
the skills acquired by the officers in the relevant field, on their return from foreign training. 
8. The application form (Annexure I) for long-term and short-term foreign training as well as forwarding form (Annexure II) meant for filling by the Nodal Officers designated by each Ministry/Department and State Governments are available in this Ministry’s website at http://persmin.nic.in/dfft. It must be ensured that the application form for both categories of programmes (long-term and short-term) must be filled in ‘online’ by the officers ater which the same will be automatically forwarded by the system to their respective controlling authorities. The Nodal Officers will then fill in the requisite details in Annexure II and send the same along with application form (Annexure I) of the officer ‘online’. It may be noted that there is no requirement of sending these documents by post. 
9. The necessary steps that the Nodal Officers are required to take for forwarding the applications forms through ‘online’ mode are detailed at Annexure B. 
10. The last date for receipt of applications, as per procedure mentioned above, in this Division is 
31st December 2012. However, the applications of officers interested in the short-term training programme ‘Managing G?obal Governance’ to be conducted by GIZ, Germany, must be forwarded to this Division latest by 30th November 2012, as the nominations for this specific programme are required to be forwarded by this Division to the concerned institute by 31st December 2012. 
11. Further a separate application/sponsorship system has been devised in respect of long term MPA Mason Programme at Harvard University, M.Sc. in Public Policy and Administration at LSE, M.Sc. in Diplomacy & International Strategy at LSE and Global Health & Public Policy at University of Edinburgh under which the interested officers will apply directly to the universities and undertake admission/selection process as stipulated by them as a private individual. This Department will earmark three slots each for these programmes. Once an officer is selected by these universities, he/she may apply for sponsorship under the DFFT Scheme through their respective controlling authorities along with requisite clearances, e.g., vigilance clearance, ACR Grading, etc. Applications of such officers will be considered by a Committee to be constituted in DOPT. 
12. The incomplete applications and those not accompanied by duly filled in Annexure II by the designated Nodal Officers will not be considered. It may also be noted that no reference shall be made back to the forwarding authority/officers for filling and sending incomplete details. 
Yours faithfully, 
(Deepika Lohia Aran) 
Deputy Secretary (FTC) 

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