No.20/1611998-P&PW (F) Government of India Ministry of Personnel Public Grievances and Pensions Department of Pension and Pensioners Welfare
Subject: Withholding of 10% gratuity from the retiring Government servants — clarification regarding.
[Form of letter
to the Accounts Officer forwarding the pension papers of a Government servant]
Government of India
Office . ………………………….
authorization of pension.
of this Ministry/Department/ Office for further necessary action.
The details of Government dues which will remain outstanding on the date of
retirement of the Government servant and
which need to be recovered out of the amount of retirement gratuity are
Balance of the house building or conveyance
advance ………………………………………… Rs.
Overpayment of pay and allowances including leave
Income Tax deductible at source under the Income
Tax Act, 1961 (43 of 1961) Rs.
Arrears of licence fee for occupation of
Government accommodation… Rs.
The amount of
licence fee for the retention of Government accommodation
the date of retirement Rs.
Any other assessed dues and the nature thereof… Rs.
attention is invited to the list of enclosures which is forwarded herewith.
The receipt of this letter may be acknowledged and this
Ministry/Department/Office informed that necessary instructions for the
disbursement of pension have been issued to disbursing authority concerned.
gratuity will be drawn and disbursed by this Ministry/ Department/ Office on
receipt of authority from you. The
outstanding Government dues as mentioned in para 2 above will also be recovered
out of the retirement gratuity before making payment.
certificate of incapacity (if the claim is for invalid pension).
the savings effected and the reasons why employment could not be found
elsewhere (if claim is for compensation pension or gratuity).
(date of retirement to be indicated in the service book).
(a) Two specimen signatures, duly attested by a Gazette Government
servant or in the case of pensioner not
literate enough to sign his name, two slips bearing the left hand thumb and
finger impressions, duly attested by a Gazetted Government servant.
or husband (either jointly or separately) duly attested by the Head of Office.
identification marks, duly attested by a Gazetted Government servant.
indicating the reasons for delay in case the pension papers are not forwarded
before sox months of the retirement of Government servant.
statement, if any, of the Government servant as required under Rule 59(1 )(a).
Brief statement leading to re-instatement of
Government servant in case the Government servant has been re-instated after having been suspended,
compulsorily retired, removed or dismissed from service.
incorrectly given in the various records consulted, this fact should
be mentioned in the letter.]
service and delay is anticipated in obtaining Form 5 from the Government servant, the Head of Office may
forward the pension papers to the Accounts officer without Form 5. The Form may be sent as soon as it is obtained from the
*Only two copies of passport size photograph need to be furnished if the
Government servant is governed by Rule 54 of the Central Civil Services
(Pension) Rules, 1972 and is unmarried or a widower or a widow,]
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