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SPARROW – Alerts feature in System of Recording of APAR i.r.o. CSS/CSSS: DoPT Order

SPARROW:  Alerts feature in System of Recording of APAR i.r.o. CSS/CSSS
Most immediate
F No.22-10/2018-CS 1(APAR)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
2nd Floor, A-Wing, Lok Nayak Bhawan
Khan Market, New Delhi-3
New Delhi; the 29th November, 2018. 

Subject: Recording of Annual Performance Appraisal Report (APAR) for the financial year 2017-18 in respect of CSS/CSSS officers – ‘Alert’ regarding. 

Online system for recording of APARs on SPARROW web portal has been introduced in CSS from the financial year 2015-16. Initially, it was
implemented for Deputy Secretary and above level officers in CSS and equivalent levels in
CSSS w.e.f. the financial year 2015-16. From the financial year 2016-17, SPARROW
has been extended from Under Secretary and above levels in CSS and equivalent
levels in CSSS. As per Estt. Division’s OM. dated 23.07.2009 time schedule for completion of various activities relating to PARs are as under:
Sl. No.
Prescribed timelines
1 Submission of self-appraisal PAR to the Reporting Officer
by the Officer to be Reported Upon (ORU)
15th April
2 Submission of report by Reporting Officer to Reviewing
30th June
3 Report to be completed by Reviewing Officer and to be sent
to Admn.
31st July
2. Keeping in view the difficulties faced by Nodal Officers in the
Ministries/Departments and also the individual officers, it was decided to
extend the timelines for completion of APARs online on SPARROW web portal
for the financial year 2017-18 as under:- 
Sl. No.
Extended timelines for the FY 2017-18
1 Submission of self-appraisal PAR by ORU to the Reporting
31st July, 2018
2 Forwarding of report by Reporting Officer to Reviewing
16th August, 2018
3 Forwarding of report by Reviewing Officer to
Administration/ APAR Cell
31st August, 2018
3 The progress made towards generation and completion of online APARs on
SPARROW system for the financial year 2017-18 is being constantly monitored
in this Department. It has been observed that as on 367 APARs are pending
with ORUs, 404 APARs are pending with Reporting Officers and 445 APARs are
pending with the Reviewing Officers. Apart from the above, a total number
of 503 APARs are pending at different stages for disclosure/closure. It is
note-worthy that the timelines including extended timelines for writing of APARs for the
financial year 2017-18 have been over on 31.8.2018. As per the instructions contained in
OM of even number dated 24.07.2018, the entire exercise for writing of APARs in
respect of CSS/CSSS officers, for the financial year 2017-18 will be closed on 31.12.
4. In the meantime, a new feature for sending ‘alerts’ in
the SPARROW web portal has been developed by the NIC (SPARROW Division) to remind the
officers to complete their APAR activities on SPARROW. 
5. Keeping in view the overall progress made in completion of APARs on SPARROW, the Ministries/Departments are advised to take the following
actions for timely completion of APARs on SPARROW for the financial year 2017-18,
before it is finally closed on 31.12.2018.

(i) All the Ministries/Departments may send ‘alerts’ to
all the officers to complete the APARs lying in their ‘inboxes’. The facility for sending ‘alerts’ are available in the revised version of ‘SPARROW’.

(ii) The PARs in respect of ORUs who have still not submitted their PARS to their Reporting Officers, may be given a final chance to submit their self-appraisal to their respective Reporting Officers within 15 days from the date of issue of this OM. Thereafter, their APARs may be force-forwarded to their next level i.e. the Reporting Officer.

(iii) The Nodal officers are advised to devise a mechanism to monitor progress of completion of APARs for the financial year 2017-18 including disclosure and consideration of representation, if any by the stipulated date i.e. 31/12/2018.

(iv) It may be re-iterated that the end of entire APAR recording process on SPARROW for the financial year 2017-18 will be on 31.12.2018.
(Chandra Shekhar)
Under Secretary to the Govt of India
Tel: 011-24624046
Joint Secretary (Admn./Estt.),
All Ministry/ Departments (CSS/CSSS).
Copy to:-
  1. Deputy Secretary, CS.II, DoP&T, Lok Nayak Bhawan, New Delhi for information and necessary action in respect of CSSS cadre.
  2. Smt. Rachna Srivastava, Head e-office Division, NIC, CGO Complex, New Delhi.
  3. Shri Nirvesh Kumar, Sr. Scientist, e-office Division, NIC, Shastri Park,
    New Delhi.
  4. Shri Manu Garg, Sr. Scientist, NIC, DoPT, North Block, New Delhi.

Source: DoPT