Office 2007 EXCEL WORD Shortcut and function keys

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The following lists contain CTRL combination
shortcut keys, function keys, and some other common shortcut keys, along with
descriptions of their functionality.

In this POST

 CTRL combination shortcut keys

 Function keys
 Other useful shortcut keys
 Keyboard access to the Ribbon

 Keyboard shortcuts for Microsoft Office basics

CTRL
combination shortcut keys  

Key	Description
CTRL+SHIFT+(	Unhides any hidden rows within the selection.
CTRL+SHIFT+)	Unhides any hidden columns within the selection.
CTRL+SHIFT+&	Applies the outline border to the selected cells.
CTRL+SHIFT_	Removes the outline border from the selected cells.
CTRL+SHIFT+~	Applies the General number format.
CTRL+SHIFT+$	Applies the Currency format with two decimal places (negative numbers in parentheses).
CTRL+SHIFT+%	Applies the Percentage format with no decimal places.
CTRL+SHIFT+^	Applies the Exponential number format with two decimal places.
CTRL+SHIFT+#	Applies the Date format with the day, month, and year.
CTRL+SHIFT+@	Applies the Time format with the hour and minute, and AM or PM.
CTRL+SHIFT+!	Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
CTRL+SHIFT+*	Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report.
CTRL+SHIFT+:	Enters the current time.
CTRL+SHIFT+”	Copies the value from the cell above the active cell into the cell or the Formula Bar.
CTRL+SHIFT+Plus (+)	Displays the Insert dialog box to insert blank cells.
CTRL+Minus (-)	Displays the Delete dialog box to delete the selected cells.
CTRL+;	Enters the current date.
CTRL+`	Alternates between displaying cell values and displaying formulas in the worksheet.
CTRL+’	Copies a formula from the cell above the active cell into the cell or the Formula Bar.
CTRL+1	Displays the Format Cells dialog box.
CTRL+2	Applies or removes bold formatting.
CTRL+3	Applies or removes italic formatting.
CTRL+4	Applies or removes underlining.
CTRL+5	Applies or removes strikethrough.
CTRL+6	Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
CTRL+8	Displays or hides the outline symbols.
CTRL+9	Hides the selected rows.
CTRL+0	Hides the selected columns.
CTRL+A	Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL+B	Applies or removes bold formatting.
CTRL+C	Copies the selected cells. CTRL+C followed by another CTRL+C displays the Clipboard.
CTRL+D	Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
CTRL+F	Displays the Find and Replace dialog box, with the Find tab selected. SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action. CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
CTRL+G	Displays the Go To dialog box. F5 also displays this dialog box.
CTRL+H	Displays the Find and Replace dialog box, with the Replace tab selected.
CTRL+I	Applies or removes italic formatting.
CTRL+K	Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+N	Creates a new, blank workbook.
CTRL+O	Displays the Open dialog box to open or find a file. CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P	Displays the Print dialog box. CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
CTRL+R	Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right.
CTRL+S	Saves the active file with its current file name, location, and file format.
CTRL+T	Displays the Create Table dialog box.
CTRL+U	Applies or removes underlining. CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
CTRL+V	Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents.
CTRL+W	Closes the selected workbook window.
CTRL+X	Cuts the selected cells.
CTRL+Y	Repeats the last command or action, if possible.
CTRL+Z	Uses the Undo command to reverse the last command or to delete the last entry that you typed. CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed.

 Function keys                                                                                                     

 Other useful shortcut keys  

Key	Description
ARROW KEYS	Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys   navigate the tab buttons. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.
BACKSPACE	Deletes one character to the left in the Formula Bar. Also clears the content of the active cell. In cell editing mode, it deletes the character to the left of the insertion point.
DELETE	Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
END	Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible. CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in the formula bar, CTRL+END moves the cursor to the end of the text. CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
ENTER	Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button). ALT+ENTER starts a new line in the same cell. CTRL+ENTER fills the selected cell range with the current entry. SHIFT+ENTER completes a cell entry and selects the cell above.
ESC	Cancels an entry in the cell or Formula Bar. Closes an open menu or submenu, dialog box, or message window. It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the Ribbon and status bar again.
HOME	Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible. CTRL+HOME moves to the beginning of a worksheet. CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.
PAGE DOWN	Moves one screen down in a worksheet. ALT+PAGE DOWN moves one screen to the right in a worksheet. CTRL+PAGE DOWN moves to the next sheet in a workbook. CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.
PAGE UP	Moves one screen up in a worksheet. ALT+PAGE UP moves one screen to the left in a worksheet. CTRL+PAGE UP moves to the previous sheet in a workbook. CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.
SPACEBAR	In a dialog box, performs the action for the selected button, or selects or clears a check box. CTRL+SPACEBAR selects an entire column in a worksheet. SHIFT+SPACEBAR selects an entire row in a worksheet. CTRL+SHIFT+SPACEBAR selects the entire worksheet.   If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the entire worksheet.   When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet. ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window.
TAB	Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box. SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box. CTRL+TAB switches to the next tab in dialog box. CTRL+SHIFT+TAB switches to the previous tab in a dialog box.

   

 Ribbon, Help, and
other Microsoft Office keyboard shortcuts           

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You can use the keyboard to access commands
on the Ribbon and to navigate to and move around in the Help window. This topic
also provides keyboard shortcuts for basic Microsoft Office functionality.

Keyboard access to
the Ribbon

1.     
Press ALT.

The KeyTips are
displayed over each feature that is available in the current view. The
following example is from Microsoft Office Word.

2.     
Press the letter
that appears in the KeyTip over the feature that you want to use.

3.     
Depending on which
letter you press, additional KeyTips may appear. For example, if the Home
tab is active and you press I, the Insert tab is displayed, along with
the KeyTips for the groups on that tab.

4.     
Continue pressing
letters until you press the letter of the command or control that you want to
use. In some cases, you must first press the letter of the group that contains
the command.

 Note    To cancel the action that you are
taking and hide the KeyTips, press ALT.

Tip  If the Watch Window does not get
focus after you select it by using the KeyTips, press ALT, and then press
CTRL+TAB.

 Keyboard shortcuts for Microsoft Office basics                                           

Display and use
windows

Change or resize the font

Move around in text or cells

Move around in and work in tables

Access and use task panes

Access and use smart tags

Tips

  You can ask to be notified by a sound whenever a smart
tag appears. To hear audio cues, you must have a sound card. You must also have
Microsoft Office Sounds installed on your computer.

  If you have access to the World Wide Web, you can
download Microsoft Office Sounds from the Microsoft Office Online Web site.
After you install the sound files, do the following in Microsoft Office Access
2007, Microsoft Office Excel 2007, Microsoft Office PowerPoint 2007, and
Microsoft Office Word 2007:

1.      
Click the Microsoft
Office Button, and then
click Program Options. 
[Program = Word, Excel, etc.]

2.      
Click Advanced.

3.      
Under General,
select the Provide feedback with sound check box, and then click OK.

 Note    When you select or clear this
check box, the setting affects all Office programs that support sound.

Resize and move
toolbars, menus, and task panes

1.     
Press ALT to
select the menu bar.

2.     
Press CTRL+TAB
repeatedly to select the toolbar or task pane that you want.

3.     
Do one of the
following:

(a)  
On the toolbar,
press CTRL+SPACEBAR to display the Toolbar Options menu.

(b)  
Click the Size
command, and then press ENTER.

(c)   
Use the arrow keys
to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a
time.

(d)  
On the toolbar,
press CTRL+SPACEBAR to display the Toolbar Options menu.

(e)  
Click the Move
command, and then press ENTER.

(f)    
Use the arrow keys
to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a
time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar
vertically on the left or right side, press LEFT ARROW or RIGHT ARROW when the
toolbar is all the way to the left side or right side.

(g)  
In the task pane,
press CTRL+SPACEBAR to display a menu of additional commands.

(h)  
Use the DOWN ARROW
key to select the Size command, and then press ENTER.

(i)    
Use the arrow keys
to resize the task pane. Use CTRL+ the arrow keys to resize one pixel at a
time.

(j)    
In the task pane,
press CTRL+SPACEBAR to display a menu of additional commands.

(k)   
Use the DOWN ARROW
key to select the Move command, and then press ENTER.

(l)    
Use the arrow keys
to position the task pane. Use CTRL+ the arrow keys to move one pixel at a
time.

4.     
When you finish
moving or resizing, press ESC.

To do this	Press
Move to the next option or option group.	TAB
Move to the previous option or option group.	SHIFT+TAB
Switch to the next tab in a dialog box.	CTRL+TAB
Switch to the previous tab in a dialog box.	CTRL+SHIFT+TAB
Move between options in an open drop-down list, or between options in a group of options.	Arrow keys
Perform the action assigned to the selected button; select or clear the selected check box.	SPACEBAR
Open the list if it is closed and move to that option in the list.	First letter of an option in a drop-down list
Select an option; select or clear a check box.	ALT+ the letter underlined in an option
Open a selected drop-down list.	ALT+DOWN ARROW
Close a selected drop-down list; cancel a command and close a dialog box.	ESC
Perform the action assigned to a default button in a dialog box.	ENTER

Use edit boxes within dialog boxes

An edit box is a blank box in which you type
or paste an entry, such as your user name or the path to a folder.

Use the Open
and Save As dialog boxes

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