Guidelines for Seeking Permission to Travel by Private Airlines & Permission Cell in MoCA


Telephone No : 011-24632950 Extn : 2873
Address : Ministry of Civil Aviation, Rajiv
Gandhi Bhavan, Safdarjung Airport, New Delhi — 110 003.
  • All requests to come by e mail in the Proforma (Annexure – A) .
  • Those seeking relaxation to travel by airlines other than Air India are required to apply as per Proforma annexed as Annexure-A and may be e-mailed at the following official website of MOCA :-
  • In case of any clarification pertaining to air travel by airlines other than Air India the following officers may be contacted :-
Shri M.P. Rastogi
Ministry of Civil Aviation Rajiv Gandhi Bhavan Safdarjung Airport
New Delhi — 110 003.
Shri Dinesh Kumar Sharma
Ministry of Civil Aviation Rajiv Gandhi Bhavan
Safdarjung Airport
New Delhi — 110 003.

On Telephone No: 011-24632950 (Extn. 2873)
  • The Cell is functioning under the control of Sh. G. Asok Kumar, JS(AI) in MoCA.
  • Sectors on which General/blanket relaxation issued are at Annexure-I &  Annexure- II
  • Instructions to be followed while seeking relaxation from the Ministry of  Civil Aviation:- 
  • Those seeking relaxation on ground of Non-Availability of Seats(NAS) must enclose NAS Certificate/Endorsement from Al Office/Govt. authorized travel agents – M/s. Balmer Lawrie & Co., Ashok Travels & Tours and IRCTC (to the extent IRCTC is authorized as per DoP&T OM No. 31011/6/2002-Estt.(A) dated 2.12.2009)/a copy of the website of Al i.e. airindia.in 
  • Also flight Number with departure & arrival timings, which one wishes to avail, should be given.
  • The request should be sent at least one week in advance from the date of travel.
  • Those seeking ex-post fact approval on ground of NAS must enclose the documentary evidence as mentioned above and a copy of ticket purchased.
  • For sectors which are not connected directly by any of the airlines, .as per Ministry of Finance Order, an employee must travel by Air India upto the nearest station. Relaxation will be granted for the remaining segment. Flight with stop-overs between two destinations is not to be treated as direct flight. Non-availability of direct flight is not the criteria for seeking relaxation.
  • Ministry of Finance, Deptt. Of Expenditure vide ID No.19024/01/2009-E-IV dated 28th July, 2011, have clarified that since Govt. Officials have the option of revising their travel plans, relaxation to travel by airlines other than Air India while availing LTC will be granted only in exceptional circumstances. Therefore, non availability of Al flight/seats on a particular day/time would not be considered as a valid ground for seeking relaxation.
  • Availability of lower fare is no criteria for seeking relaxation.
  • Non-availability of seats in Executive Class would not entail grant of relaxation and the journey has to be performed in Economy Class.
  • Those seeking relaxation on the ground of attending meeting at a particular time, must attach meeting notice and approved tour programme.
  • For foreign travel cases, where full or partial grants are received, journey has to be performed on Air India upto the place upto which Air India is available and seek relaxation for the remaining sector. On international routes where Air India with its code- share foreign airlines partner, is available, the same must be utilised.
  • In continuation of above point, relaxation will not be granted on account of late receipt of approval from Ministry of Civil Aviation/ receipt of grants approval from the funding agency /visa/transit visa/long journey hours etc. etc.
  • For invitees from abroad, efforts should be made to book them on Air India and Air India code share flights to the extent possible.
  • Adherence to the approved route list on international sectors must be observed.
  • Cases involving fixed amount of reimbursement like sea passage fare, Ilnd class AC rail-fare etc., non-entitled officers. need not be referred to Ministry of Civil Aviation.
  • For cases regarding Air India tickets purchased from unauthorised agents, relaxation requests duly forwarded by Deptt. Head, may be directly referred to Under Secretary, E-IV Section, Ministry of Finance, Deptt. of Expenditure, North Block, New Delhi.
  • Non-receipt of approval by the stipulated date does not entitle one to claim relaxation as a matter of right.

No. AV.18011/05/2012-AI

भारत सरकार/Government of India
नागर विमानन मंत्रालय/Ministry of Civil Aviation
राजीव गांधी भवन/Rajiv Gandhi Bhawan,
सफदरजंग एअरपोर्ट/Safdarjung Airport
नई दिल्ली/New Delhi,
Dated: 27th February, 2014

Subject: Air Travel on official account — relaxation of government instructions regarding.

In continuation of this Ministry’s 0.M. of even number dated: 27.09.2013 granting general/blanket relaxation to travel by airlines other than Air India for official purpose/LTC or TA on 37 sectors, where AI does not provide services as per given Annexure — I, of the above said O.M. it has been decided to include another 26 sectors where Air India presently does not provide services as per enclosed Annexure — II, (37+26= 63 routes) subject to condition that whenever Air India or its subsidiaries start operating on any sector(s) given in Annexure —I or/and Annexure-II, this sanction shall become null and void for that particular sector(s) for the period of operation of flights Air India or its subsidiaries on that sector(s) or until further orders/ updation on routes.
2. The purchase of air ticket would be continued as per Ministry of Finance’s O.M. No.19024/1/2009-E.IV dated 16.09.2010 i.e. (a) either from Al’s website or booking counter or (b) through government authorised travel agents namely M/s Balmer & Lawrie & Co., M/s Ashok Travel & Tours, and IRCTC (to the extent IRCTC is authorized as per DoP&T OM No.31011/6/2002-Estt.(A) dt.02.12.09). Before booking a ticket, the updated routes available on Air India’s official web-site [airindia.com] be consulted for operation of any Al flight or its subsidiaries flight on any of 63 routes and obtain a printout of it, for settling T.A claim. While settling the T.A claim, the officer/official concerned would also give an undertaking that the ticket(s) have been bought at the lowest fare available on the day of booking.
3. As per MoF, D/o Expenditure’s instructions, individual cases for relaxation for sectors/city pairs not covered in Annexure-I and Annexure-II, may continue to be sent to Ministry of Civil Aviation for obtaining relaxation/ approval.

Encl.: Annexure-I, Annexure – II

(Amit Ghoshal)
Under Secretary to the Govt. of India

Si. No. Sectors
01 Ahmedabad — Pune- Ahmedabad
02 Ahmedabad- Jaipur- Ahmedabad
03 Ahmedabad- Indore- Ahmedabad
04 Bangalore-Coimbatore- Bangalore
05 Bangalore- Vishakhapatnam —Bangalore
06 Chennai-Coimbatore- Chennai
07 Chennai-Tuticorin-Chennai
08 Chandigarh- Srinagar-Chandigarh
09 Guwahati – Dibrugarh- Guwahati
10 Guwahati —Bagdogra- Guwahati
11 Hyderabad-Bhubaneswar- Hyderabad
12 Hyderabad- Bhopal- Hyderabad
13 Hyderabad-Cochin- Hyderabad
14 Hyderabad-Coimbatore- Hyderabad
15 Hyderabad-Nagpur- Hyderabad
16 Hyderabad- Rajamundry- Hyderabad
17 Hyderabad- Raipur- Hyderabad
18 Hubli- Bangalore- Hubli
19 Jaipur-Jammu- Jaipur
20 Jaipur-Hyderabad-Jaipur
21 Kolkata- Raipur- Kolkata
22 Kolkata-Visakhapatnam-Kolkata
23 Lucknow- Patna- Lucknow
24 Lucknow-Kolkata-Lucknow
25 Mumbai- Bhuj- Mumbai
26 Mumbai-Diu- Mumbai
27 Mumbai-Nanded- Mumbai
28 Mumbai-Porbandar- Mumbai
29 Mumbai- Jabalpur- Mumbai
30 Mumbai-Pune- Mumbai
31 Mumbai — Vadodara- Mumbai
32 Nagpur-Kolkata- Nagpur
33 Nagpur-Hyderabad- Nagpur
34 Nagpur-Pune- Nagpur
35 Nagpur-Bangalore- Nagpur
36 Nagpur-Indore- Nagpur
37 Varanasi-Kolkata-Varanasi

Annexure —II



1. Name with designation
2. E-mail address
3. Mobile/telephone/fax no.
4. Address along with Department/Ministry
5. Whether on duty or LTC (Purpose)
6. Details of family members in case of LTC
7. Complete sector for which travel is intended with flight numbers, and departure and arrival timings of flights

Sector Date From To Flight No. Dep. Arr.
Sector 1
Sector 2
8. Sector for which relaxation is required to travel by airlines other than Air India.

Sector Date From To Flight No. Dep. Arr.
Sector 1
Sector 2
9. Date(s) of travel-to & fro wherever applicable
10. Detailed reason(s) for not utilising Al services
11. Whether NAC in accordance with the instructions of Ministry of Civil Aviation on the subject, is attached or not; if not , why?
(Name & Designation)

Forwarded by :

Source: http://civilaviation.gov.in/cs/groups/public/documents/circular(ai)/moca_003080.pdf

Stay connected with us via Facebook, Google+ or Email Subscription.

Subscribe to Central Government Employee News & Tools by Email [Click Here]
Follow us: Twitter [click here] | Facebook [click here] Google+ [click here]