Sub: Step guide for processing of the proposal for framing / amendment of Recruitment Rules.
The undersigned is directed to state that this Department has issued guidelines on framing/amendment/relaxation of Recruitment Rules vide OM No. AB -14 017/48/2010-Estt.(RR) dated 31.12.2010 which inter-alia provides thirteen column Schedule (Annexure-I) to be annexed with the notification of the Recruitment Rules. A detailed step guide (column-wise) for processing of the proposal for framing / amendment of Recruitment Rules is enclosed. The step guide material may be used for filling up thirteen columns Schedule (Annexure-I) to be annexed with notification part of the recruitment rules for various posts under Ministries / Departments.
2. Hindi Version will follow.
Step guide for processing of the Proposal for framing / amendment of Recruitment Rules
Column 1: Name of post
Column 2: Number of post
Column 3: Classification of the post
Column 4: Pay Band and Grade Pay/Pay Scale
Column 5: Selection post or Non-Selection post
- The method will be selection in the following circumstances:
- The method will be non-Selection in the rest of the promotion cases.
- For Non–functional selection grade, entry will be placement on Seniority basis subject to suitability/fitness.
Column 6: Age limit for Direct recruits
- Posts in Grade pay Rs.4200, Rs.4600 and Rs.4800 – 30 years
- Posts in Grade pay Rs.5400 – 35 years
- Posts in Grade pay Rs.6600 – 40 years
- Posts in Grade pay Rs.7600 – 50 years
- Posts in Grade pay above the Grade of Rs.7600 — Preferably below 50 years**
- For Group C posts —
- For Group A & B posts — (Relaxable for Government servant upto 5 years in accordance with the instructions or orders issued by the Central Government)
- The following entry to be incorporated in all the RRs (where recruitment is made other than UPSC/ SSC) in the form of a Note:
Note: The crucial date for determining the age limit shall be the closing date for receipt of applications from candidates in India and not the closing date prescribed for those in Assam, Meghalaya, Arunachal Pradesh, Mizoram, Manipur, Nagaland, Tripura, Sikkim, Ladakh Division of J&K State, Lahaul & Spiti District and Pangi Sub-division of Himachal Pradesh, Andaman & Nicobar Islands or Lakshadweep.
- The following entry to be incorporated in the RRs (where recruitment is made by UPSC/ SSC) in the form of a Note:Note: The crucial date for determining the age limit shall be as advertised by UPSC/SSC.
Column 7: Educational and other qualifications required for direct recruits
- For Group A and Group B posts of general or administrative nature, the minimum qualification may be a Bachelors Degree in any discipline from a recognized University; for posts of technical or specialized nature, the minimum qualification may be a Masters Degree in the relevant discipline.
- Prescribing First or Second Class / Division in respect of an educational qualification e.g. Degree to be avoided and a simple Degree / Master’s Degree be prescribed.
- To be ensured that the qualifications and experience prescribed are the minimum required for the post. On the ground that persons with higher qualifications are available, the minimum required qualification/ experience need not be stepped up.
Column 8: Whether age and educational qualifications prescribed for direct recruits will apply in the case of promotees
- The entry will be ‘not applicable’ where in the particular RRs, direct recruitment/promotion is not a method prescribed
- Under `no’, the entry could be either a simple ‘No” or a qualified one —i.e., `No, but must possess at least
- The entry will be `No’ in all cases of RRs of non-technical posts.
- For junior Group A and Group B posts, only the basic qualification in the discipline need be insisted upon even in scientific and technical posts — e.g. if the minimum qualification is degree in civil engineering for direct recruits, for the promotees it may be at least a diploma in civil engineering. In such cases, the entry under Col. No. 9 will be “No, but must possess at least a diploma in civil engineering”.
- For scientific and technical posts in the Pay Band 3 Rs. 15600-39100 Grade Pay Rs. 6600 and above, the entry shall normally be `Yes’.
Column 9: Period of probation, if any
- Promotion from one grade to another within the same Group (e.g. from Group C to Group C, Group B to Group B) – no probation.
- Promotion from a lower group to a higher group (e.g. from Group B to Group A) 2 years.
- (i) For direct recruitment to posts except clause (ii) below — 2 years
(ii) For direct recruitment to posts carrying a Grade Pay of Rs. 7600 or above or to the posts to which the maximum age limit is 35 years or above and where no training is involved —1 year
- Officers re-employed before age of superannuation — 2 years
- Appointment on contract basis, tenure basis, re-employment after superannuation and absorption — no probation.
Column 10: Method of recruitment whether by direct recruitment or by promotion or by deputation/ absorption and percentage of the vacancies to be filled by various methods
- The methods to be prescribed and the percentage of vacancies to be filled by each method in each individual case to be decided keeping in view inter alia
- While fixing the proportion for promotion, to ensure that the feeder grade concerned has sufficient strength to sustain the same. The feeder grade to promotion grade ratio should be 2 at least for the method of recruitment as ‘Promotion failing which Deputation’. In case of feeder grade to promotion grade ratio is 3 to 5 times, the method may be prescribed as ‘Promotion’.
- ‘Direct recruitment at successive level to be avoided.
- Direct recruitment against isolated posts to be avoided.
- The method of short term contract could be included when services of suitable officers belonging to non-government organizations (ex. Universities, recognized institutes, public sector undertakings etc.) are required for appointment to teaching/research/ scientific or technical posts.
- Where absorption is prescribed in the RRs the absorption will apply only to officers belonging to the Central and State Government and UT Administrations.
- ‘The composite method of deputation/promotion or deputation (including short term contract)/promotion to be prescribed where the field of promotion consists of only one post.
Column 11: In case of recruitment by promotion/ deputation/ absorptiongrades from which promotion/ deputation/ absorption to be made
Column 12: If a Departmental Promotion Committee exists what is its composition
- The entry under this Col. will either be `Not applicable’ or composition of the Departmental Promotion Committee (DPC) for considering promotion or Departmental Confirmation Committee (DCC) for confirmation to be incorporated.
- The DPCwill appear only where the method of recruitment prescribed in Col. No. 11 includes promotion.
- DCC will appear where probation period is prescribed in Column 9.
- Composition of DPC
- Total strength of the Committee shall not be less than 3 including the Chairman.
- The Chairman and members shall be atleast one level above the post to which promotion is to be made.
- The level of the Chairman and members, association of members from other departments etc. to be decided as per instructions of DOPT.
- Where the UPSC is associated with the DPC, the DPC will be chaired by the Chairman/Member of the Commission.
- Composition of DPC for confirmation to be on the lines as above with the change that the UPSC will not be associated with it.
Column 13: Circumstances under which UPSC is to be consulted in making recruitment
- for the purpose of recruitment to Group B and A posts; and Circumstances in which the UPSC is to be consulted in making recruitments:*direct recruitment to Group A posts and Group B Gazetted posts;
- In cases of absorption to Group A posts and Group B posts;
- For appointment on deputation when the field of selection includes State Government officers and/or Group A and Group B officers of the CentralGovernment. But where field of selection comprises Group A officers only of the Central Government, no such consultation of the UPSC is necessary;
- In cases of re-employment in Group A and B posts;
- Where the method of recruitment is the composite method of deputation/promotion’ or ‘deputation (including short-term contract)/promotion’.
- Where promotion from Group B to Group A is involved;
- In all cases of promotion by ‘selection’ to any Group A post (or Service) except for promotion from PB 3 GP Rs.5400 to PB 3 GP Rs.6600.
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