Anyone of the following documents can be submitted by Government Servants, PSU/Autonomous body employees, et al. for submission of application for Passports:
(a) Copy of Prior Intimation to Controlling / Administrative Authority- Annexure “N” or
(b) No Objection Certificate from Controlling/ Administrative Authority – Annexure “M” or
(c) Identity Certificate from Controlling / Administrative authority – Annexure “B”
Issuance of Ordinary Passport to Government Servants, PSU / Autonomous body employees, et al: Ministry of External Affairs OM dated 26 May, 2015
No.VI/401/01/05/2014
Government of India
Ministry of External Affairs
CPV Division
Patiala House Annexe, Tilak Marg
New Delhi, 26th May, 2015
New Delhi, 26th May, 2015
OFFICE MEMORANDUM
Subject: Issuance of Ordinary Passport to Government Servants, PSU / Autonomous body employees, et al.
In tune with the Government’s objective of ‘Minimum Government,
Maximum Governance’ and with a view to simplifying the procedure for
issuance of Passport to Government Servants, PSU/Autonomous body
employees, et al, the matter has been reviewed. In order to facilitate
issuance of Passport to Government employees, et al; who find
difficulties to obtain Identity Certificate (IC) /No Objection
Certificate (NOC) from their department, it has been decided to
introduce a new feature which is termed as ‘Prior Intimation’ letter to
the controlling authority by the Passport applicant before submission of
a Passport application.
Maximum Governance’ and with a view to simplifying the procedure for
issuance of Passport to Government Servants, PSU/Autonomous body
employees, et al, the matter has been reviewed. In order to facilitate
issuance of Passport to Government employees, et al; who find
difficulties to obtain Identity Certificate (IC) /No Objection
Certificate (NOC) from their department, it has been decided to
introduce a new feature which is termed as ‘Prior Intimation’ letter to
the controlling authority by the Passport applicant before submission of
a Passport application.
2. Basically, Prior Intimation is a letter from the Passport applicant giving intimation to his/her Controlling /Administrative
Authority (employer) regarding submission of Passport application. This
can be submitted by the applicant in the format of ‘Annexure-N’.
After submission of Passport application by such an employee, the copy
of this Prior Intimation would be sent to the same Controlling/
Administrative Authority under which the employee is working. In case
the employer has any objection regarding issuance of Passport to that
employee, they may revert back to concerned Regional Passport Office
mentioning the details of such objection. However, the final decision will be taken by the concerned Passport Issuing Authority. If Prior
Intimation is submitted by the applicant, Passport would be issued on
the basis of Pre-Police Verification, however the provisions of Police
Verification in reissue cases will remain applicable.
Authority (employer) regarding submission of Passport application. This
can be submitted by the applicant in the format of ‘Annexure-N’.
After submission of Passport application by such an employee, the copy
of this Prior Intimation would be sent to the same Controlling/
Administrative Authority under which the employee is working. In case
the employer has any objection regarding issuance of Passport to that
employee, they may revert back to concerned Regional Passport Office
mentioning the details of such objection. However, the final decision will be taken by the concerned Passport Issuing Authority. If Prior
Intimation is submitted by the applicant, Passport would be issued on
the basis of Pre-Police Verification, however the provisions of Police
Verification in reissue cases will remain applicable.
3. Henceforth, anyone of the following documents can be submitted by
Government Servants, PSU/Autonomous body employees, et al. for
submission of application for Passports:
Government Servants, PSU/Autonomous body employees, et al. for
submission of application for Passports:
(a) Copy of Prior Intimation to Controlling / Administrative Authority; or
(b) No Objection Certificate from Controlling/ Administrative Authority; or
(c) Identity Certificate from Controlling / Administrative authority.
4. No Objection Certificate (NOC) is issued in the format of ‘Annexure-M’
by the Controlling /Administrative Authority of the employee working
under them for obtaining Passport by any Government Servants, PSU /
Autonomous body employees, et al. If NOC is submitted Passport will be issued on Post-Police Verification basis.
by the Controlling /Administrative Authority of the employee working
under them for obtaining Passport by any Government Servants, PSU /
Autonomous body employees, et al. If NOC is submitted Passport will be issued on Post-Police Verification basis.
5. Identity Certificate (IC) is issued in the format of ‘Annexure-B’
by the Controlling /Administrative Authority of the employee working
under them for obtaining Passport by any Government Servants, PSU /
Autonomous body employees, et al. If IC is submitted Passport will be issued on No-Police Verification basis. The
spouse of such employees, and dependent children up to the age of 18
years, has an option to submit IC for expeditious issue of passport. In
case of IC, the applicant is also required to submit ‘Annexure-I’.
by the Controlling /Administrative Authority of the employee working
under them for obtaining Passport by any Government Servants, PSU /
Autonomous body employees, et al. If IC is submitted Passport will be issued on No-Police Verification basis. The
spouse of such employees, and dependent children up to the age of 18
years, has an option to submit IC for expeditious issue of passport. In
case of IC, the applicant is also required to submit ‘Annexure-I’.
6. It may be noted that the following provisions will remain applicable as mentioned below:
a. While IC should be issued preferably on Official
Stationery (letterhead); NOC on plain paper with signature/stamp can be
accepted, on the assumption that such offices are using plain paper for
day to day correspondence. Prior Intimation (PI) is required to be
submitted on plain paper by the Passport applicant.
b. Telephone, fax and e-mail id of the Controlling / Administrative
Office (to the extent available) should be indicated in all the three
documents for the purpose of confirmation.
c. Military personnel with c/ o APO address (e.g. 56 APO /99 APO) may
submit applications at their station of posting or at their permanent
address, and write their permanent address in passport [against present
address otherwise]. Spouse of such personnel [and adult children, when
spouse has expired/divorced] may receive the passport, with authority
letter, either by hand or by post. This would apply to similarly placed
Air Force/Navy personnel as well.
d. If Government/PSU employees, et al. are transferred after
submission of the passport application or passport is returned
undelivered due to such transfer, the same be re-dispatched, on request
(along with copy of transfer order), at the new address, after
correction/ endorsement of address. However, if police verification was
required and was not completed, it will be done at the new place.
e. The validity of the documents mentioned at para-3 will be six months from date of issue.
7. While the revised provisions deal only with passport issuance, the requirement by the Government employees to obtain prior permission from his/her Department I Ministry for travelling abroad as per Conduct Rules will remain unchanged as per the instructions issued by the Department of Personnel & Training and respective authorities.
8. Ministries of the Central Government, and the State Governments/
Union Territories are requested to circulate these instructions to all
the employees working under them, including those in attached and
subordinate ~offices, and statutory bodies.
Union Territories are requested to circulate these instructions to all
the employees working under them, including those in attached and
subordinate ~offices, and statutory bodies.
(Muktesh K. Pardeshi)
Joint Secretary(PSP) &
Chief Passport Officer
Joint Secretary(PSP) &
Chief Passport Officer
ANNEXURE “B”
ALL CENTRAL GOVERNMENT EMPLOYEES, STATE
GOVERNMENT EMPLOYEES, EMPLOYEES OF STATUTORY BODIES AND PUBLIC SECTOR
UNDERTAKINGS, THEIR SPOUSE AND CHILDREN UP TO THE AGE OF 18YEARS ARE
REQUIRED TO PRODUCE AN IDENTITY CERTIFICATE
GOVERNMENT EMPLOYEES, EMPLOYEES OF STATUTORY BODIES AND PUBLIC SECTOR
UNDERTAKINGS, THEIR SPOUSE AND CHILDREN UP TO THE AGE OF 18YEARS ARE
REQUIRED TO PRODUCE AN IDENTITY CERTIFICATE
(Strike out options that are not applicable)
(To be given in Duplicate on Original Stationery)
Certified that Shri/Smt/Miss……………… Son/Wife/Daughter of Shri ………………… , who is an Indian national, is a temporary/permanent employee of
(office address)…………… from (date …………….. and is at present holding the
post of ………….. Shri/Smt./Miss/Mst………….. , who is also an Indian
national, is/ are a dependent family member(s) of
Shri/Smt./Miss/Mst……….. , and his/her identity is certified. This
Ministry/Department/Organisation has no objection to his/her acquiring
Indian Passport. I, the undersigned, am duly authorised to sign this
Identity Certificate. I have read the provisions of Section 6(2) of the
Passports Act, 1967 and certify that these are not attracted in case of
this applicant. I recommend issue of an Indian Passport to him/her. It
is certified that this organization is a Central/ State Government/
Public Sector undertaking/ Statutory body. The Identity Card Number of
Shri/Smt/Miss (employee) ………………………… is…………… .
(office address)…………… from (date …………….. and is at present holding the
post of ………….. Shri/Smt./Miss/Mst………….. , who is also an Indian
national, is/ are a dependent family member(s) of
Shri/Smt./Miss/Mst……….. , and his/her identity is certified. This
Ministry/Department/Organisation has no objection to his/her acquiring
Indian Passport. I, the undersigned, am duly authorised to sign this
Identity Certificate. I have read the provisions of Section 6(2) of the
Passports Act, 1967 and certify that these are not attracted in case of
this applicant. I recommend issue of an Indian Passport to him/her. It
is certified that this organization is a Central/ State Government/
Public Sector undertaking/ Statutory body. The Identity Card Number of
Shri/Smt/Miss (employee) ………………………… is…………… .
Ref.No…………. & Date …………….
Name, Designation, Address & Tel No.
| Applicant’s photo to be attested |
Note: Refer Annexure ‘F’ for details of Section 6(2) of the Passports Act, 1967
****
ANNEXURE ‘I’
AFFIDAVIT
(To be executed on appropriate non-judicial stamp paper of minimum value and attested by a Notary Public)
(One original and one self-attested photocopy to be submitted)
I, …………..(name), son/ daughter/ wife of Shri……………..
residing at ………….Date of Birth …………..being an applicant for issue of
passport, do hereby solemnly affirm and state the following:
residing at ………….Date of Birth …………..being an applicant for issue of
passport, do hereby solemnly affirm and state the following:
1. That the names of my parents and spouse are as follows:
| (i) | Father | : |
| (ii) | Mother | : |
| (iii) | Wife/Husband | : |
2. That I am a continuous resident at the above mentioned address from ………..
3. That I am a citizen of India by
birth/descent/registration/naturalization and that I have neither
acquired the citizenship of another country nor have surrendered nor
been terminated/ deprived of my citizenship of India.
birth/descent/registration/naturalization and that I have neither
acquired the citizenship of another country nor have surrendered nor
been terminated/ deprived of my citizenship of India.
4. That I have not, at any time during the period of five years
immediately preceding the date of this affidavit, been convicted by any
court in India for any offence involving moral turpitude, nor sentenced
in respect thereof to imprisonment for not less than two years.
immediately preceding the date of this affidavit, been convicted by any
court in India for any offence involving moral turpitude, nor sentenced
in respect thereof to imprisonment for not less than two years.
5. That no proceedings in respect of any criminal offence alleged to
have been committed by me are pending before any criminal court in
India.
have been committed by me are pending before any criminal court in
India.
6. That no warrant or summons for my appearance, and no warrant for
my arrest, has been issued by a court under any law for the time being
in force, and that my departure from India has not been prohibited by
order of any such court.
my arrest, has been issued by a court under any law for the time being
in force, and that my departure from India has not been prohibited by
order of any such court.
7. That I have never been repatriated from abroad back to India at
the expense of Government of India/I was repatriated from abroad back to
India at the expense of Government of India, but reimbursed expenditure
incurred in connection with such repatriation.
the expense of Government of India/I was repatriated from abroad back to
India at the expense of Government of India, but reimbursed expenditure
incurred in connection with such repatriation.
8. That I will not engage in activities prejudicial to the sovereignty and integrity of
India.
9. That my departure from India will not be detrimental to the security of India.
10. That my presence outside India will not prejudice the friendly relations of India with any foreign country.
Place:……….. . Date: ……………….
DEPONENT
VERIFICATION
Verified on . (date) at (place) that the contents of the above
mentioned affidavit are true and correct and nothing material has been
concealed.
DEPONENT
****
ANNEXURE ‘M’
MINISTRY/DEPARTMENT/OFFICE OF
No………………….. .
Dated ……………………
|
Applicant’s
Photo |
(No Objection Certificate issuing officer should attest the
photograph of the applicant with his/her signature and rubber stamp in
such a way that half the signature and stamp appear on the photograph
and half on the certificate)
NO OBJECTION CERTIFICATE
Shri/Smt/Miss………… s/o, d/o……………. ,who is an Indian national, is
employed in this office as…………… from….. . till date. This
Ministry/Department/Office has no objection to his/ her obtaining a passport.
employed in this office as…………… from….. . till date. This
Ministry/Department/Office has no objection to his/ her obtaining a passport.
Signature
Controlling/ Administrative authority
Telephone/Fax/E-mail id
Note:
(a) The officer authorized to issue NOC should sign with name and
stamp and must provide contact details for verification by Passport
Authority.
(b) NOC will be valid for six months from date of issue.
ANNEXURE ‘N’
Letter from the Government/ PSU / Statutory body
employees giving prior intimation to his/her Administrative Deptt/Office
for submission of Passport application
employees giving prior intimation to his/her Administrative Deptt/Office
for submission of Passport application
Place: ………
Date: . ……..
[To be addressed to the Controlling/ Administrative Authority with full postal address]
To,
…………………….
…………………..
Tel……………..: .
Fax:……………. .
Email: . …………
Subject: Prior intimation for submission of Passport application
Sir/Madam,
I hereby give prior intimation that I am applying for an ordinary Passport to Regional Passport Office…………………. .
2. This is for your kind information and record.
Yours faithfully,
Signature: (……………………………………. )
Name: …………………………………………….
Date of Birth:……………………………………
Designation:……………………………………
Name of Office where working:………….
Address of Present Office:……….. ………
Residential Address: . ……………………….
Download: Ministry of External OM regarding Annexure ‘N’
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