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Online GPF Module in Merged DOOs and PAOs: CGA OM

Online GPF Module in Merged DOOs and PAOs - CGA OM regarding implementation and pre requisite for the same. M F.CGA/ ITO/ GPF-IM S/ 2020/374-86 Maha

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Online GPF Module in Merged DOOs and PAOs – CGA OM regarding implementation and pre requisite for the same.

M F.CGA/ ITO/ GPF-IM S/ 2020/374-86
MahalekhaNiyantrakBhawan
Ministry of Finance,
Deptt. of Expenditure
Office of Controller General of Accounts
Block-E, G.P.O. Complex, INA, New Delhi-110023

Dated:24th June, 2020

OFFICE MEMORANDUM

Sub: Implementation of Online GPF Module in Merged DOOs

The undersigned is directed to refer to this office OM of even number dated 04 January 2018 and subsequent OMs on the above mentioned subject. It has been decided to further extend the implementation of the module in the Merged DDOs as per the list attached (Annexure-A). For on-boarding the Module, Merged DDOs have to follow the steps and instructions as detailed in the Annexure-I.

2. The concerned Pr. CCAs/ CCAs/ CAs (with independent charge) are requested to issue necessary directions to the Merged D0Os, under their payment control to take necessary action for on-boarding the module.

3. This issues with the approval of the Competent Authority.

(V. Muthukumar)
Asstt. Controller of Accounts, ITD

Annexure – “I”

GPF Module implementation in Merged 00Os

Pre-requisite

• PAN Number all the GPF subscribers should be entered in EIS.
• All GPF employees should be verified/locked by ODO Checker in EIS

Procedure for downloading the utility for creating Data file for uploading

• Download offline utility through-> ODO maker->EIS->GPF->Data Porting Tools-> Capture Data from COMPACT/Other systems->Download Data and application for data entry.
• Read the instructions given on the page before clicking for downloading the utility.
• User manual can also be downloaded from the same option

Procedure for creating the data in the downloaded utility

• Extract the zipped file (Offline Data) created above.
• Open GPF Offline, a HTML file with internet explorer (10 and above)
• Enter the opening balances, advances, withdrawals , monthly history etc. for all the employees and save.
• On completion, take print out of reports, after checking the data click on submit button
• A zipped file (DATATO GPF_ODOCODE_EN.ZIP would get created for uploading.

Uploading of data

•DDO Maker->EIS->GPF->Data porting Tools->Capture data from COMPACT/Other Systems->Current year Data Upload, browse the file and upload.
• After uploading a message would be shown “This is the final data and user cannot make any modification once uploaded”.
• Check and take the print out of reports ->Checklist of uploaded data(current Fin Year) from the option GPF->Data Porting Tools->Capture Data from Legacy Systems>>From compact and other systems.

Mapping of employees

Verify employee details at Maker level

• EIS->GPF->Data Porting Tools->verification->Verification of data from other systems->employee details verify
• Approval of employee details at Checker level

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implementation-of-online-gpf-module-in-merged-doos-and-paos-cga-om

M F.CGA/ ITD/ GPF-IM S/2020/359 -73
MahalekhaNiyantrakBhawan
Ministry of Finance,
Deptt of Expenditure
Office of Controller General of Accounts
Block-E, G.P.O. Complex, INA. New Delhi-110023

Dated : 24th June,2020

OFFICE MEMORANDUM

Sub: Implementation of Online GPF Module in PAOs.

The undersigned is directed to refer to this office OM of even number dated 26 March 2018 and subsequent OMs on the abovementioned subject. It has been decided to further extend the implementation of the module to the PAOs as per list attached (Annexure-A).

2. For on-boarding the Module, PAOs have to ensure that the activities as detailed in the Annexure-1 are completed in all respects in “COMPACT” before migrating to Online GPF Module.

3. The concerned Pr. CCAs/ CCAs/ CAs (with independent charge) are requested to issue necessary directions to the PAOs, under their administrative control, to take necessary action for on-boarding the module.

4. This issues with the approval of the Competent Authority.

(V. Muthukumar)
Asstt. Controller of Accounts, ITD

Annexure -I

Pre-requisites for on boarding the online GPF Module

1. General/Basic Information like Name, Date of Birth, Date of Joining Government Service, PAN Number of all GPF subscribers may be verified and updated
2. GPF Accounts of subscribers may be made up to date with posting of GPF credit/debit data.
3. May be ensured that no GPF bill is pending for pass and payment.
4. Voucher Incorporation from PFMS to COMPACT may be done for all Bills.
5. Opening Balances of current F.Y. may be verified and interest calculation and finalization of interest of previous year may be completed and data is transferred to F.Y.2020-2021.
6. It may be ensured that any discrepancy, if noticed has been removed before shifting to PFMS.
7. May be ensured that GPF Advance recoveries data is correct.
8. It may be ensured to register Digital signature Certificate (DSC) in COMPACT.
9. Before creating final file, PAO should take backup of the data base.
10. GPF Accounts which are transferred out or final payment made may be closed at DH level through the option “Account Closing” .

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