Timeline for recording of APAR for the reporting year 2025-26 through SPARROW: Railway Board Order dated 02.04.2026
Government of India
Ministry of Railways
(Railway Board)
No. 2025/CRB &CEO-CC/03/04
New Delhi, Dated 02.04.2026
General Managers
Zonal Railways, PUs
DG/RDSO, Director/CTIs
MDs/CMDs of PSUs etc.
Sub: Timeline for recording of APAR for the reporting year 2025-26.
Ref: Board’s letter No.2025/CRB&CEO-CC/03/04 dated 11.04.2025
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Attention is invited to Board’s letter mentioned above stipulating therein the schedule for completion of APARs.
2. It has been decided that the timeline for completion of APAR from the reporting year 2025-26 and onwards may be followed as mentioned below:
| S.No. | Activity | Date by which activity to be completed by |
| 1 | Distribution of blank forms/online generation of APAR | 15th May |
| 2 | Submission of self-appraisal to Reporting Authority | 15th June, Auto-forwarding to Reporting Authority: 15th June |
| 3 | Forwarding of report by Reporting Authority to Reviewing Authority | 31st July. Auto-forwarding to Reviewing Officer: 31st July |
| 4 | Forwarding of report by Reviewing Officer to Accepting Authority | 30th September. Auto-forwarding to Accepting Authority: 30th September |
| 5 | Appraisal by Accepting Authority | 15th December. Auto-forwarding to the next level: 15th December |
| 6 | Disclosure of APAR to the officer reported upon | 26th December |
| 7 | Submission of representation, if any, on APAR | 10th January 2027 i.e. within 15 days from the date of communication/disclosure |
| 8 | Forwarding of representation to the Reporting Authority for comments by the Custodian | 25th January 2027 |
| 9 | Forwarding of comments by Reporting Authority to Reviewing Authority | 05th February 2027. |
| 10 | Forwarding of comments by Reviewing Authority to Accepting Authority | 15th February 2027. |
| 11 | Forwarding of comments by Accepting Authority to Competent Authority | 25th February 2027. |
| 12 | Decision of Competent Authority on representation | 15th March 2027. |
| 13 | Completion of the entire process | 31st March 2027. |
3 Railway/PUs, CTIs, PSUs, All Central Ministries/Departments, Metro Organizations, etc. are requested to give wide publicity about the system of online filing/writing APAR, representation if any through SPARROW as per scheduled time line. It may be noted that the calendar for filing APAR will be strictly adhered to from the year 2025-26 onwards.
4. Necessary action may be taken accordingly.
Digitally Sd/-
(ANAND KUMAR)
Establishment Officer
Railway Board
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