Minutes of the 46th Steering Committee Meeting of III level JCM Council of the CGDA HQrs. held on 18.02.2015

Minutes of the 46th Steering Committee Meeting of III level JCM Council of the CGDA HQrs. held on 18.02.2015:-


Subject:- Minutes of the 46th Steering Committee Meeting of III level JCM Council of the CGDA HQrs. held on 18.02.2015 at 11:00 am in Conference Hall, office of the CGDA, Ulan Batar Road, Palam, Delhi Cantt.


Shri A.N. Das, Jt. CGDA (Admin) in Chair.

Official side:

Shri Sangeet, Dy.CGDA(Admin)

Shri Ambarish Barman, Sr. ACGDA(Admin)

Shri R. Renganathan, Sr. AO (Admin)

Shri Manoj Kumar, Sr.AO (Admin)

Smt. N. Rajeswari, AO(Admin)

Shri S. J. Bajaj, AO(Admin)

Shri A.K. Jha, AAO(Admin)

Staff side:


Shri S.N. Safai

Shri L.C.Dangi

AIDAEA (HQ) Kolkata

Shri S. K. Deb Roy

Shri K.K. Choudhary

1. At the outset the Chairman welcomed the staff and official side to the 46th Steering Committee Meeting.
2. The minutes of the 45th Steering Committee Meeting held on 25.04.2014 were confirmed.

3. Agenda points discussed in 46th SCM:-


Agenda Point Subject in brief Comments / Further direction
1 Construction of more DAD Guest Houses at popular stations e.g. Simla, Srinagar, Darjeeling, Mount Abu, Udaipur , Bangalore city etc. minimum 50% of rooms should be allotted to group B85 C staff. Booking of these guest houses to be made online and payment/ cancellation should also be made online. The chairman informed the staff side that on line booking of guest house is being developed in consultation with NIC.

(Action: EDP Cell)
2 Construction of Residential accommodation to DAD staff working in stations like Mumbai, Delhi, Bangalore, Pune, Secunderabad, Chennai as well as in hard and tenure stations. The chairman informed the
staff side that department is
having quarters at 56 stations.
Based on demand additional
quarters are also constructed in
the places of consideration.

Chairman advised to take up
the matter with DGMAP for
earmarking certain number of
quarter for DAD.

3 Financial power to PCsDA/CsDA for civil work upto 10,00000/- (rupees ten lakhs only) in a year for getting work done from private / MES registered contractors. The chairman informed that
proposal is being initiated for
obtaining approval for execution
of works by other Govt. agencies

(Action: AN-XII Section)
4 Deficient stations/DAD offices in each category – Accounts Officer’s /AAO’s/Non gazette group ‘B’ and ‘C‘ staff along with information like peace /Hard / tenure station period of tenure, availability of DAD accommodation to be loaded on CGDA

The chairman informed that
instructions will be issued to
Estate officers to upload the/ information of DAD
accommodation on their website.

(Action: AN-XII Section)
5 Staff should be invariably relieved by all PCsDA/CsDA within two months transfer order issued by CGDA. The chairman advised that
after necessary instructions may be
issued to concerned Controllers.

6 Power to be delegated to PCsDA/CsDA/S for sanction of medical claims upto Rs. 500000/- The chairman directed that a
proposal for enhancing the
delegated financial powers may
be initiated.

(Action: AN-XIV Section)
Auditor post should be merged in Sr.
Auditor post.
Senior Auditor promotional
post was created in our department w.e.f. 01.04.1987 keeping in View that audit
job is more Honorius job that accounting job. atio of accounts and audit work
decoded in our department- 20% accounting
and 80% audit and 80% senior in Auditor
grade were promoted as Sr. Auditor on
01.01.1987 and in the same manner and the
same ratio, auditors are promoted to Sr.Auditor till now. At present with upgraded IT
system the work of accounting is totally
vanished in our department and due to same
reason drastic reduction of auditor grade
staff in our department took place in last
several years. At present all auditor staff are
deployed in audit work. As such auditor
category to be merged in Sr. Auditors
The chairman has directed to
ascertain the recruitment policy in respect of Auditors in other Departments. It was also advised that staff side to present an approach paper in this regard.

(Action: AN-VIII Section)
8 Re-categorization of DEO’s in
Auditor grade.

After introduction of IT in Defence Accounts
Department need of centralized EDP Section become necessary and data entry work
treated as specialized work and DEO’s were recruited in DAD . Now after
advancement in
modern information technology this
centralized EDP Centre become outdated and
now got no relevance and computer operation
knowledge and data entry in no way 
specialized job. So in coming days no
specialized job of data entry as mentioned in
R/ R 7 C 85 D category will be having any
relevance. As such DEO to be re- categorized
in Auditor category in DAD. At present also
most of the DEO’s are deployed on the job of
Sr. Auditor in DAD.
The staff side represented that Re-categorization of DEOs in Auditor grade is being done in other Departments. The chairman has directed to ascertain the position and
examine the proposal.

(Action: AN-VIII Section)
9 Shortage of staff: Due to heavy
shortage of staff in auditor category in all over India,
smooth functioning of offices are badly
affected. More and more dossiers either are
not joining or leaving the department after
joining. the situation is more worst month
over month due to retirement of staff . It is reliably understood that some students
appeared for staff selection commission
examination of 2013 batch have filed the
case in Court due to which department is not
getting any dossiers since resent passed. In

View of this it is demanded that local
recruitment should be done in all the DAD
offices in all over India after obtaining NAC
from respective Zonal staff selection
It was informed that the dossiers
are likely to be received shortly. 

10 Graduate MTS to be allowed to
appear Departmental examination for grade of Auditor after completion of 2 years
of service and they also should be allowed to appear
SAS examination.
The chairman advised to examine the
matter as per provisions in CAG & CGA organization.

(Action: AN-XI Section)
11 Non Graduate MTS having minimum
qualification of 12th standard should be allowed to Departmental clerk
after completion of two years of service.
The chairman asked to examine the proposal with other organization like CAG
& CGA.

(Action: AN-XI Section)
12 Clerks who have passed departmental
examination and promoted as auditor, the relevant seniority for next promotion
be taken from the date of passing the
examination and not for the actual date of
The chairman directed to provide the latest order on Seniority dated 04.03.2014.

13 Workshop on JCM- All regional
training Centre should be directed to hold workshop
on JCM / Association matters inviting association office bearer and
staff officers dealing with JCM.
The chairman directed to examine the feasibility of conducting a JCM workshop at CENTRAD. The workshop will have the guest faculty dealing
with JCM matters at JCM I & II

(Action: AN-VI Section)
14(b) Individual staff members should be
allowed to send advanced copy of their application
to the CGDA by post / email.
It was informed that the individual staff member can send advance copy of
representation. However, if the
original copy of representation
along with CDA’s comments is
not received within the stipulated time, further action
will be initiated on the individual’s representation.

AIDAEA (HQ) Kolkata

15 Combined Seniority list in a
particular grade in respect of Group ‘C’ & ‘B’ official-publishing of.
The chairman advised to take up the matter with Controllers and furnish seniority list of Auditor.

(Action: AN-XI Section)
16 Re-consideration of exemption from
on emergent medical grounds/ROG members etc.
Existing Transfer Policy was notified on 28th March’ 2014 after due deliberation with
Associations on the issue.

17 Repatriation of staff to home
station who have disabled child.
Provision for consideration of transfer in such case has been
made in para 12.2 of Transfer

18 Repatriation on completion of
Request for transfers are
processed as per the guidelines
contained in Transfer Policy
dated 28.03.2014.

19 Admissibility of LTC claims to travel Andman
by airlines other than Air India as one time
Discussed and dropped.



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