Pass facility to non-Railway Servants under Railway Servants (Pass) Rules

Pass facility to non-Railway Servants under Railway Servants (Pass) Rules

RBE_89_2019_Page_1 and 2

  RBE No. 89/2019
(रेलवे बोर्ड) (RAILWAY BOARD)
No. E(W)2019/PS5-1/5
New Delhi, dated 03.06.2019

The General Managers (P)
All Zonal Railways &
Production Units;

Sub: Pass facility to non-Railway Servants.
As per Rule 11(1) of the Railway Servants (Pass) Rules, 1986 (hereinafter referred as RSPR-1986), Special Passes are admissible only to Railway Servants, their family members or dependent relatives, as the case may be, on certain specific gro1mds listed under Rule 11. Furthermore, Rule 11(2) lays down the circumstances and the ·conditions subject to which such passes may be issued to them. These circumstances and conditions are specified in Schedule-VII. Therefore, it is observed that Rule 11 and Schedule-VII are meant only for Railway Servants, their family members or dependent relatives.

2. However, it is noticed that over a period of time, pass facilities to certain categories of non-Railway Servants have also been erroneously incorporated as item Nos.18(ii to vi), 22, 24(ii & iii), 25, 26, 30, 31, 34, 35, 36, 37, 38 (part), 39, 40 & 41 of the Schedule-VII of RSPR-1986.

3. In this connection, it is also observed that a pass/PTO may be issued to a non-Railway Servant under Rule 12 only.· Therefore, after a review, it has been decided to continue pass/PTO facilities to many of such non-Railway Servants under Rule 12 (i.e. through administrative instructions) and not under Rule 11. Accordingly, in exercise of powers conferred on Competent Authority in Ministry of Railways under Rule 12 of Railway Servants (Pass) Rules-1986, these administrative instructions are issued to regulate, henceforth, pass facility to non-Railway Servants, as stipulated in Annexure-I to this letter. ·

4. Moreover, pass facilities extended under Item Nos.22, 25 & 35 of Schedule VII of RSPR-1986 (viz. to the candidates summoned for test/interview by RRB/RRC, Members of ZRUCC/NRUCC and whole time employees of the Trade Unions/Federations) will no longer be governed by Schedule VII under Rule 11. Hence, Competent authority has decided that these facilities shall be continued and regulated by extant administrative instructions, as already issued by respective nodal directorates of Ministry of Railways.

5. Furthermore, it is seen that pass facility to families of reservists and Casual Labour on recruitment/discharge (i.e. Item No.26 & 30 of RSPR-1986) are no more relevant and hence stands discontinued with immediate effect.

6. Amendment to the Railway Servants (Pass) Rules 1986, as necessary will follow.

Encl: Annexure-1
(D. V. Rao)
Director Estt. (Welfare)
Railway Board

Copy forwarded to:-

(i) Secretary, JS & Dir.(GA)/Railway Board.
(ii) Computer Cell, C&IS, Railway Board for uploading on MoR's website.
(iii) As per standard list.

Annexure to Board's letter No.E(W)2019/PS5-1/5 dated 03.06.2019

SI. No.Category of non- railway servantType of PassClass of PassValidity over Rajdhani/ Shatabdi/ Duronto Express Type TrainsOther conditions
(a) Full time regular staff of quasi Railway Institutions'

b) Full time regular staff of
Railway Institutes, Libraries, Homeopathic/ Ayurvedic dispensaries and other such welfare units run under the aegis of Staff Benefit Fund Committees on whole-time regular basis
Complimentary 'Admin' Cheque Pass
Appropriate class to be determined by General Manager on pay-cum-status basis.
Not entitled
(i) May be issued to an employee who is working as Manager/ Accountant of Railway Cooperative Credit Societies/ Banks for undergoing training from place of work to the training centre and back.

(ii) May be issued to the Directors of the Rly. Cooperative Credit Societies/ Banks when they go either to inspect the Branch Office or meet the Divisional Officers in connection with the recovery of loans and other dues.

(iii) May be issued when General Manager/ Financial Adviser & Chief Accounts Officer considers it necessary for an employee of Cooperative
Society to go to an Accounts Office to reconcile discrepancies.

(iii) May be issued Passes and Concessional Ticket Orders (on terms similar to PTOs of Railway employees) for self and eligible family members at the following scales. :-

Passes :
1st and 2nd year of service:Nil
3rd to 20th year of service:1 set of pass in a calendar year
21st year and over:2 sets of passes in a calendar year
Concessional Ticket Orders:
1st year of service:Nil
2nd year of service and over ::2 sets in a calendar year

(v) Concessional Seasonal Tickets as applicable to Railway employees may be issued over the sections where Railway Employees are entitled to the benefit cf RCPs/ CSTs.

(vi) As regards Secretaries and Managers, the number of passes and concessional Ticket Orders may be the same as for Group C Railway servants.
 (1) Post Retirement Complimentary Passes and CTOs are not admissible on cessation of service.

(2) Retired railway servants, re-employed by quasi institutions and welfare units run under the aegis of Staff Benefit Fund Committees may either elect to get passes on post- retirement account or in terms of these provisions.

(3) The staff of the Railway Employees' Co-operative Insurance Societies, integrated with the Life Insurance Corporation of India, are not eligible for the above facilities.

(4) First Class Passes/ CTOs should be without attendant facility.

(5) Dependent relatives are not to be included in the Passes/ CTOs.
Artists invited to perform cultural activities, etc.
Complimentary 'Admin' Cheque Pass
First Class/ Second Class
Not entitled
(i) May be issued to the supporting artists and outsiders who are essentially required by the main artists (railway servant) for participation in the celebrations held during the Railway Week. The class of pass of the entire party may be the highest class to which any one member (who is a railway servant) of the parties is ordinarily entitled but not higher than First Class.

(ii) Not more than 5 First Class and 15 Second Class passes in a calendar year may be issued in favour of artists who are invited by the authorised organisations e.g. Railway Women's Organisations etc. to give performance for charitable purposes, the net proceeds of which are credited to their funds and utilised for Railwaymen's Welfare and/ or contributed to the Railway Minister's Welfare and Relief Fund. Such passes should not also be issued for more than two occasions in a year by Zonal Railways/ Production Units. Requirement, if any, in excess of 5 First Class and 15 Second Class passes in a calendar year will have to be met by the concerned organization.
Survivors and relatives of railway accident victims
Complimentary 'Admin' Cheque Pass
As stipulated under the conditions
The same type of train in which the victim was travelling
(i) Passes of the same class in which the surviving victim was travelling or higher if recommended by Doctor may be issued

(ii) Passes to not more than two relatives of the victim may be issued.
Lecturer/ eminent person invited by Centralised Railway Training Institutes
Complimentary 'Admin' Cheque Pass
First Class 'A'/ First Class
Not entitled
(i) Visiting Lecturer of the rank of Jt. Secretary/ SAG to the Government of India and above may be issued Pass valid for travel in 1-AC Class.

(ii) In respect of other visiting Lecturer/ eminent personalities, First Class pass may be issued with the approval of Head of the Institute concerned.
Railway Magistrates
Duty Pass
First Class
(i) Duty Card/ Cheque Passes over respective jurisdiction and up to divisional headquarters, wherever required.

(ii) No family member to be included in the Duty Card Pass.

Note:- Other conditions relating to issue of such passes shall continue to be governed by extant administrative orders.

(Ref: Board's letters No. E(W) 96/PS5-ll/l dated 15.01.2004, No. E(W)E(Trg)61/ PS5-2/6 dated 25.03.1963, No.E(G) 61/PS5-2/6 dated 16.04.1962 & No_E(G)60/ PS5-2/3 dated 24.09.1960) .
Government Railway Police (GRP)
Duty Pass
First Class 'A'
First Class
Second Class
Only to one Officer of the rank equivalent to IG and above from each State, heading and exclusive in- charge of GRP.
(i) Entitled to First/ Second Class Duty Card/ Cheque Passes over specified jurisdictions i.e. entire jurisdiction of the officer/ officials of GRP, even if the same extends to the contiguous Railway(s) .

(ii) First Class 'A' Duty Pass entitlement to GRP Officers for self-travel only, over jurisdictions as specified above, will be regulated as under provided that such officers are also entitled to travel in 1-AC Class as per Travelling Allowance Rules/ Orders/ Instructions of respective State Governments:-

(a) IGs/ DIGs/ AIGs who are exclusive in-charge of GRP are entitled to First Class 'A' "Duty Card Passes" valid for travel in 1-AC Class of Mail/ Express trains.

(b) IGs/ DIGs/ AIGs supervising GRP in addition to certain other duties (i.e. not exclusive in-charge) are entitled to First Class 'A' "Duty Cheque Passes" valid for travel in I-AC Class of Mail/ Express trains for performing railway duty.

(c) One Officer of the rank equivalent to IG and above from each State, heading and exclusive in-charge of GRP is entitled to First Class 'A' "Duty Card Pass" for self-travel in 1-AC Class of Mail/ Express/ Rajdhani trains and EC Class of Shatabdi Express trains.

Note:- Other conditions relating to issue of such passes shall continue to be governed by administrative orders issued from time to time.
(Ref: Board's letters No.E(W) 2011/ PS5-13/ 1 dated 13.05.2011, No.E(W) 2002/ PS5-1/ 10 dated 08.04.2005, No. E(W) 91/ PS5-13/ 2 dated 04.01.I999 & No.E(W) 86/ PS5- 13/ I dated 21.02.I986) .
Serving and Former Railway Ministers MR/ MoS(R) / DMR)
Duty Pass/ Tenure Privilege Pass/ Complimentary Card Pass
First Class 'A'
(i) Serving MR/ MoS(R) / DMR: -

(a) Gold Pass may be issued to incumbent MR/ MOS(R) / DMR for uudertaking journeys on official duty.

(b) For journeys otherwise than on duty i.e. on personal account, 06 sets of First Class 'A' Tenure-Privilege Passes per year may be issued to serving MR/ MOS(R) / Dlv'iR for self & other eligible members i.e. family & dependent relatives as defined in the Railway Servants (Pass) Rules, as amended from time to time.
(c) Other conditions of travel on passes will be the same as applicable to serving Board Members.

(ii) Former MR/ MOS(R) / DMR: -

First Class 'A' Complimentary Card Pass with lifetime validity available by 1-AC Class alongwith one Companion in the same Class may be issued.
'Lecturers/ Instructors for participating in Workers Education Programmes
Complimentary 'Admin' Cheque Pass
Not higher than First Class
Not entitled
May be issued for participating in Workers Education Programmes conducted by AIRF/ INFIR in the Zonal Headquarters Station/ Divisional Headquarters Station/ Centralised Training Institutes
Persons invited in connection with train working like trail runs, etc.

Complimentary 'Admin' Cheque Pass
As decided by General Manager

Not entitled
May be issued with the personal approval of General Manager.
Claimants before Railway Claims Tribunal
Complimentary 'Admin' Cheque Pass
Sleeper Class
Not entitled
Passes from the place of residence to the place of hearing and back may be issued when attendance of the claimants is ordered by Railway Claims Tribunal in respect of cases falling under Section 124 & 124-A of the Railways Act, 1989.
Doctors/ para medical staff invited in connection with blood donation/ eye testing camps being organized on the Railways
Complimentary 'Admin' Cheque Pass
As decided by General Manager, but not higher than First Class
Not entitled
May be issued in optimum need based situations, from the place of work/ residence to the place where the camps are being held and back.
Sahayaks (Licensed Porters)
Complimentary' 'Admin' Cheque Pass
Second/ Sleeper Class
Not entitled
One set of Pass and two sets of PTOs for self & spouse only with valid of 5 months.
(Ref: Board's letter No.E(W) 2019/PSS-6/6 dated 08.03.2019)
Candidates summoned for test/ interview by RRB/ RRC
As per instructions issued from time to time by respective nodal Directorates of Railway Board.
Members of Railway Users' Consultative Connnittee and National Railway Users' Consultative Council
Whole time employees of the Trade Unions/ Federations

(Total 15 entries)






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100 percent da,19,10th Bipartite Settlement,54,6 CPC Order,11,7th CPC Bunching of Stages,20,7th CPC Charter of Demands,105,7th cpc interim report,12,7th CPC Meeting,151,7th CPC Notification,202,7th CPC Projected Pay,205,7th CPC Questionnaire,16,7th CPC Recommendation,622,7th CPC Report,134,7th CPC Terms of Reference,41,8th Pay Commission,1,Aadhar,17,Absorption,50,Ad-hoc Bonus,31,Additional Allowance,4,Additional Pension,8,Additional Post Allowance,2,Administrative Reforms,17,Advance Increment,5,Adventure Sports,9,Age Relaxation,19,AGIF,5,AIIMS,13,Air Travel,85,AIRF memorandum to 7th CPC,4,Airport Employees,8,All India Service,77,Allowances,421,Alteration of Date of Birth,9,Annual Allowance,2,Antarctica Allowance,1,Anubhav,15,APAR,60,Arbitration Awards,2,Area Welfare Officer,6,Armed Forces Tribunal,21,Army Welfare Fund,8,Artisan Staff,12,Ashok Kumar Mathur,9,Assistant Editor,1,Atal Pension Yojna,13,Autonomous Bodies,80,awards,17,Bank,190,Bariatric Surgery,2,Benevolent 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Order,1,Commercial Duty Allowance,3,Commercial Employment after Retirement,12,Commutation of Pension,35,commuted Leave,7,Compassionate Allowance,4,compassionate appointment,78,Compensation,1,Compensatory allowance,6,Compensatory Leave,5,Composition of 7th CPC,9,Compulsory Retirement,18,computer advance,4,computer help,7,Concordance Tables,16,Condiment Allowance,5,Confederation 7th cpc memorandum,4,confirmation,5,Constant Attendant Allowance,16,Construction-Survey Allowance,1,Consumer Price Index,18,Contingent Employee,15,Contract Labour,134,Contractual Appointment,1,Conveyance Allowance,6,Court Order,121,CPAY,1,CPF Pensioner,30,CPGRAMS,9,CPMA,5,CPMF,110,CPSE,162,cpse ida,59,CS(MA) Rules,77,cscs,10,CSD,41,CSS,43,CSSS,14,cvc,63,Cycle Maintenance Allowance,5,DA from 01-07-2011,3,DA from Apr 2018,3,DA from Jan 2012,5,DA from Jan 2013,16,DA from Jan 2014,22,DA from Jan 2015,16,da from Jan 2016,10,DA from Jan 2017,7,DA from Jan 2018,15,DA from Jan 2019,7,da from Jul 2012,13,DA from Jul 2013,16,da from jul 2014,11,DA from Jul 2015,9,DA from Jul 2016,14,DA from Jul 2017,10,DA from Jul 2018,12,DA from Jul 2019,2,Daily Allowance,20,Daily Officiating Allowance,2,Damage Rate,1,DAPWA,1,Data Entry Operator,7,Database of Employees,2,date of next increment,67,DCMAF,4,DCRG,8,Dearness Allowance,190,Dearness Pay,3,Dearness Relief,102,Debt Recovery Tribunals,2,Defence Civilian Employees,149,Defence Civilian Medical Aid Fund,1,Defence personnel,638,Dental Clinics,4,Department Canteen,22,Deputation,68,Desk Allowance,1,dgqa,2,Dictionary,3,Diem Allowance,2,Digital Signature Certificates,1,Direct Tax Code,2,Directorate of Estates,83,Disability Pension,75,Disciplinary Authority,31,DIT,9,Divorced Daughter,4,DNI falls Feb-Jun,9,Domiciliary Visit,3,doppw,4,DOPT,44,DoPT Order,527,Double HRA,11,Double Tpt Allowance,2,dpc,26,Draftsmen,4,DRDO,6,Dress Allowances,14,Dress Code,1,Dry Cell 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allowance,59,Flexible Complementing Scheme,4,Flying Training,2,Foreign Allowance,3,Foreign Visit,12,form 14,1,Form 16,7,Form 16A,3,Form 25,3,Form 26AS,2,Forms,92,Forwarding of Application,2,FR 15(a),3,FR 22,17,FR 26,2,FR 29,1,FR 35,3,FR 46B,1,FR 49,1,FR 56,21,Free Sea Passage,1,Freedom Fighter Pension,21,Fundamental Rules,4,Gallantry Award,5,GAMS,1,Gandhi Jayanti,10,GAR-23,1,Gazetted Leave,2,GDS,113,General Pool,68,Geological Survey of India,4,GFR,38,Government Holiday Calendar,55,Govt accommodation,126,Govt Tour,56,gpf,64,Grade pay of SO,72,Grameen Bank,2,Grant-in-aid,2,Gratuity,44,Gratuity Limit for Income Tax,3,greetings,4,group A,123,Group D,84,GST,1,Guest House,21,Half Pay Leave,2,Hard Area Allowance,13,Hard Station,3,Headquarter Allowance,2,health insurance scheme,18,hearing aid,3,Hierarchy,44,High Court Order,71,Higher Education,38,Highly Active Field Area Allowance,1,Hill Area Allowance,2,Hindi Incentive,6,Holiday Homes,41,Holiday Overtime,2,Honorarium,30,Hospitality,1,Hostel 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Maintenance Allowance,2,KV Admission Guidelines,25,KV Uniform,7,KYC,1,Lab Technician,19,Labour Bureau,20,Labour Laws,24,lactating mother allowance,1,laptop-notebook-facility,6,LARGESS,8,Launch Campaign Allowance,1,LDC-UDC,82,LDCE/GDCE,58,Leave Encashment,18,leave management system,2,Leave Salary,1,Legal Fee,3,Liberalised Family Pension,4,Librarian,2,LIC,2,Licence Fee,12,Lien,6,Life Certificate,65,List of Holidays for year 2012,2,List of Holidays for year 2013,8,List of Holidays for year 2014,10,List of Holidays for year 2015,17,List of Holidays for year 2016,11,List of Holidays for year 2017,3,List of Holidays for year 2018,5,List of holidays for year 2019,8,List of holidays for year 2020,4,List of Posts,18,Liver Transplant Surgery,1,Liveries,2,loan advances,42,Loans and advances by Central Government,3,lodge complaints,6,Lok Sabha QA,42,lokpal,60,LTC,160,ltc to AN,13,LTC to JK,32,ltc to NE,25,LTC-80 Fare,37,MACP,232,Mail Guard,6,Major Penalty,23,Married Accommodation 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children,23,person with disability,96,Personal Pay,5,Personal Staff to Minister,5,PF Scheme,3,PFRDA Bill 2011,31,pgportal,2,pharmacist,3,Physical Training Instructor,1,PIB,4,Piece work calculation,3,Piece work incentive,7,Piece Work Profit,2,Piece Work Rates,3,Piece Work System,3,Pilot Cadre,2,PLB,50,Pledge,7,PLR Scheme,1,Post Graduate Allowance,3,post office,275,Postal Assistant,5,Postman,7,PPF,16,PPF Scheme,10,PPO,75,Pragati,5,Pre-1996,7,Pre-2006,60,Pre-2016 Pensioners,116,pre-retirement counselling,19,Presenting Officer,1,Principal CAT,2,Printing Press,1,PRIS,22,probation,11,Professional Update Allowance,1,Proforma Promotion,1,Project Allowance,1,Project Dantak Bhutan,3,Promotions,217,Provisional Pension,11,public grievances,8,Public Provident Fund,9,punctuality,1,Qualification Pay,5,qualifying service,41,Railway Concession Form,3,Railway Servants (Pass) Rules,33,Railways,1126,Railways Training Centre,7,Rajbhasha,40,Rajya Sabha QA,38,Rank Pay,23,Ration Money Allowance,9,RBI Circular,18,Re-employed ex-serviceman,63,Receipt Payment Rules,15,Recovery,16,Recruitment,224,Recruitment rules,183,Refreshment Rates,1,RELHS,18,Rent Free Accommodation Allowance,1,Reply to 7th CPC,12,requisition to SSC,3,Research Pay Matrix,3,reservation,162,Reservist Pension,1,residency period,6,Resignation,10,Rest Allowance,1,Restricted Leave,6,Retired Employee,54,Retired officers as Consultant,36,Retirement Adviser,1,retirement age,94,Retirement Road Map,76,review of records,2,revised pay rules,76,Right to Information Act 2012,4,Right to Information Act 2017,2,Right to Public Service Act,1,Risk Allowance,28,roster,3,Rotational Transfer Policy,18,Rounding Off,2,RTI,70,RTI Call Centre,4,rti online certificate course,2,Rule 10,1,Rule 16(3),1,running staff,48,Safai Karamcharies,1,Safety Cadre,3,Sainik School,3,Salary Disbursement,31,Sankalp,27,Sanskriti Schools,3,SAS Examination,9,Saving Bank Allowance,2,sc,29,scholarship Scheme,5,Schools,8,Scientific and Technical Posts,19,Scouts-Guides,4,SCOVA,71,Secretarial Assistance,1,Security Allowance,1,Self attestation,7,Self-certification,7,Senior Citizens,30,Seniority,19,Sensitive Posts,3,Service Book,17,Service Verification,6,Seventh Pay Commission,2053,Seventh Pay Commission Report,355,Sexual Harassment,27,Shramev Jayate,1,shunting duty allowance,3,Siachen Allowance,1,Sitting Fee Allowance,2,small saving scheme,63,social Media,19,Sorting Assistant,5,Space Technology Allowance,1,Sparrow,10,Special Allowance,15,Special allowance for Child Care,4,Special Allowance for Safety Officer,1,Special Casual Leave,8,Special Disturbance Allowance,1,Special Duty Allowance,7,Special Family Pension,4,Special LC Gate Allowance,1,Special Pension,2,Special Train Controller Allowance,3,Split Duty Allowance,1,sports-person,39,SSC,13,st,26,Staff Benefit Fund,6,Staff Car Driver,6,Staff Selection Commission,1,Stagnation,9,Standing Committee Meeting,12,State Govt Employees,2,Station Leave Permission,4,Stenographer,4,Stents,2,Stepping up of Pay,44,Stiching Charges,5,Stipend,12,Storekeeping Staff,5,Strike,246,Study Allowance,2,Study Leave,10,Substitute Employee,1,summer vacation,4,Sumptuary Allowance,5,Superannuation,11,Superannuation Charges,1,surplus employee,5,suspension,15,Swantah Sukhaya,2,Swavalamban,36,TA Rules,5,Tatkal Tickets,34,tax,2,Tax Free Bonds,1,TDS,43,TDS Rates,12,Technical Allowance,2,technical resignation,8,telephone facility,4,temporary employee,6,Tenure Allowance,4,Terms and condition,1,Territorial Army Allowance,1,Toll Free Number,1,Tough Location Allowance,7,Touring Officer Hostel,15,Trade Apprentices,14,Trade Union Act,1,train,135,Training Allowance,11,training policy,48,Transfer Policy,99,Transport Allowance,37,Travelling Allowance,79,Treasury Allowance,1,tribal area allowance,4,Trip Allowance,4,Uniform Allowance,11,Unit Run Canteen,26,Upgradation of Post,64,UPSC,22,vacancies,33,Vacation Department,3,Veteran Commission,2,Veterinary Posts,2,Vigilance Clearance,13,Voluntary Retirement,28,Wages,19,Washing Allowance,19,whistle-blowers,7,Widowed Daughter,4,winter vacation,2,Women Employees,59,Work Related Illness Leave,2,Workshop Cadre,1,Yoga,7,Youth Hostel,3,Zila Saink Board,6,वेतन आयोग,194,
Central Government Employee News and Tools: Pass facility to non-Railway Servants under Railway Servants (Pass) Rules
Pass facility to non-Railway Servants under Railway Servants (Pass) Rules
Pass facility to non-Railway Servants under Railway Servants (Pass) Rules. Railway Board Order RBE No. 89/2019 dated 03.06.2019
Central Government Employee News and Tools
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