Management of load on PFMS during the closing of FY 2025- 26: CGA, FinMin O.M.

Management of load on PFMS during the closing of FY 2025- 26: Controller General of Accounts, Department of Expenditure, Ministry of Finance O.M. dated 10.03.2026

No.I- 15036/1/2023- CGA/e- 12496/661
Ministry of Finance
Department of Expenditure
O/o Controller General of Accounts
GIFMIS- PFMS Division

Mahalekha Niyantrak Bhawan,
Block- E, GPO Complex,
New Delhi- 110023 Dated- 10.03.2026

Office Memorandum

Sub: – Management of load on PFMS during the closing of FY 2025- 26 – reg.

The undersigned is directed to refer to the subject above and to state that the load of transactions on PFMS need to be managed to achieve optimum performance efficiency. The most important measure in this regard is to spread the process of sanction generation and bill passing evenly to avoid crowding in the last few days of financial year closing.

2. To avoid a situation of system overload that may adversely affect the smooth payment process in PFMS, it has been decided to suggest and adopt staggered timing for Ministries/Departments divided into two categories for pushing expenditure through PFMS preferably as detailed below:

1. Category A: 07:30 AM – 01:30 PM
2. Category B: 01:30 PM – 07:30 PM

3. It is important to mention that there is no systemic check on this account and the categorisation and the suggested timings are advisory in nature only. However, this will enhance the efficiency of the operation of both field units as well as PFMS. The category wise distribution of Ministries/Departments is enclosed.

4. All Pr. CCAs/CCAs/CAs (IC) are requested to enforce following measures to further manage the PFMS system overload:

1. The pendency position of bills may be monitored at the end of each day through reports available in PFMS with a view to keep the bills under process to a bare minimum.
2. Pr. CCAs/CCAs/CAs are requested to coordinate with respective Divisions of their Ministries/Departments to ensure that the bills of regular nature are preferred early by PDs/DDOs so that the bills related to Supplementary Demands/CSSs/Cs could be smoothly passed at the fag end of the Financial Year closing.

5. The PFMS will be functional on all days upto 31st March, 2026 (including Saturdays, Sundays and Gazetted Holidays). Pr. CCAs/CCAs/CAs (IC) shall keep their Pr.AO and PAOs open for clearing of pending bills on all days till the closing of Financial Year. Suitable instructions for availability of DDOs and other departmental officers during this period may be issued.

This issues with the approval of competent authority.

(B. Gopala Krishnakanth Raju)
Assistant Controller General of Accounts
(GIFMIS)

Category “A”

Category “B”