Railway Board Secretariat Service (Promotion to Senior Administrative Grade, Senior Selection Grade, Selection Grade and Grade-I) Regulations, 2026
MINISTRY OF RAILWAYS
(Railway Board)
NOTIFICATION
New Delhi, the 1st June, 2026
G.S.R. 433(E).— In pursuance of sub-rule (6) of rule 8 of the Railway Board Secretariat Service Rules, 2026, the President hereby makes the following regulations, namely:-
1. Short title and commencement.- (1) These regulations may be called the Railway Board Secretariat Service (Promotion to Senior Administrative Grade, Senior Selection Grade, Selection Grade and Grade-I) Regulations, 2026.
(2) They shall come into force on the date of their publication in the Official Gazette.
2. Definitions.- (1) In these regulations, unless the context otherwise requires,-
(a) “Eligible Officer” means any officer who is eligible to be considered for appointment to Senior Administrative Grade, Senior Selection Grade, Selection Grade and Grade-I of the Service, as the case may be, under rule 8 of the Railway Board Secretariat Service Rules, 2026, as on 1st July of the calendar year in which the Select List is prepared;
(b) “Field of Selection” means the list of eligible officers from which a selection shall be made for inclusion in the Select List;
(c) “Government” means the Government of India in the Ministry of Railways;
(d) “Rules” means the Railway Board Secretariat Service Rules, 2026;
(e) “Selection Committee” means the Committee constituted under regulation 4;
(f) “Select List” means the list of eligible officers considered fit for appointment to the Senior Administrative Grade, Senior Selection Grade, the Selection Grade or the Grade-I, as the case may be, and prepared in accordance with regulations 6 to 9.
(2) The words and expressions used herein and not defined, but defined in the Railway Board Secretariat Service Rules, 2026 shall have the same meanings assigned to them in the rules.
3. Strength of Select List and field of selection.- (1) The strength of officers to be included in the Select List for the Senior Administrative Grade, Senior Selection Grade, Selection Grade or the Grade-I shall be as determined from time to time by the Government.
(2) The field of selection shall be as prescribed under the Departmental Promotion Committee guidelines issued by the Government.
4. Constitution of the Selection Committees for Senior Administrative Grade, Senior Selection Grade and Selection Grade.- (1) The composition of the Selection Committee to consider the cases of eligible officers for appointment to the post of Senior Administrative Grade, Senior Selection Grade and Selection Grade and to make suitable recommendations, shall comprise Chairman, Railway Board and Chief Executive Officer and two other Members of Railway Board as nominated by Chairman, Railway Board and Chief Executive Officer.
(2) The Departmental Promotion Committee shall follow the guidelines or instructions as laid down by the Central Government from time to time.
5. Constitution of Departmental Promotion Committee for Grade-I.- (1) There shall be a Departmental Promotion Committee consisting of the Chairman of the Union Public Service Commission or, where the Chairman is unable to attend, any other Member of the Commission representing it and other members as follows:-
(a) The Chairman or a Member of the Union Public Service Commission- Chairman;
(b) Secretary, Railway Board – Member;
(c) One Executive Director or Joint Secretary, Railway Board- Member.
(2) The Departmental Promotion Committee shall follow the guidelines or instructions as laid down by the Central Government from time to time.
6. Preparation of Select List for Senior Administrative Grade.- (1) Select List for the Senior Administrative Grade shall be published every year on the first of July of the year in accordance with the sanctioned strength of that grade.
(2) The field of selection shall be determined by the Selection Committee by taking the required number of eligible Senior Selection Grade Officers in the order of their seniority.
(3) The Selection Committee shall determine the merit of those being assessed for promotion to the Senior Administrative Grade with reference to the prescribed bench-mark and accordingly grade the officers as ‘fit’ or ‘unfit’ only.
(4) Subject to the orders of the Government, the recommendations of the Selection Committee as regards classification shall be accepted.
(5) The Select List shall be prepared by including the names of only those who are graded as ‘fit’ (that is who meet the prescribed bench-mark) by the Selection Committee and arranged in the Select List in the order of their inter- se seniority in the Senior Selection Grade and those officers who are graded ‘unfit’ (in terms of the prescribed bench-mark) by the Selection Committee shall not be included in the Select List and the Select List so prepared shall be issued by the Ministry of Railways.
7. Preparation of Select List for Senior Selection Grade.- (1) Select List for the Senior Selection Grade shall be published every year on the first of July of the year in accordance with the sanctioned strength of that grade.
(2) The field of selection shall be determined by the Selection Committee by taking the required number of eligible Selection Grade Officers in the order of their seniority.
(3) The Selection Committee shall determine the merit of those being assessed for promotion to the Senior Selection Grade with reference to the prescribed bench-mark and accordingly grade the officers as ‘fit’ or ‘unfit’ only.
(4) Subject to the orders of the Government, the recommendations of the Selection Committee as regards classification shall be accepted.
(5) The Select List shall be prepared by including the names of only those who are graded as ‘fit’ (that is who meet the prescribed bench-mark) by the Selection Committee and arranged in the Select List in the order of their inter- se seniority in the Selection Grade and those officers who are graded ‘unfit’ (in terms of the prescribed bench- mark) by the Selection Committee shall not be included in the Select List and the Select List so prepared shall be issued by the Ministry of Railways.
8. Preparation of Select List for Selection Grade.- (1) Select List for the Selection Grade shall be published every year on the first day of July of the year in accordance with the sanctioned strength of that grade.
(2) The field of selection shall be determined by the Selection Committee by taking the required number of eligible Grade-I Officers in the order of their seniority.
(3) The Selection Committee shall determine the merit of those being assessed for inclusion in the Select List for the Selection Grade with reference to the prescribed bench-mark and accordingly grade the officers as ‘fit’ or ‘unfit’ only.
(4) Subject to the orders of the Government, the recommendations of the Selection Committee as regards classification shall be accepted.
(5) The Select List shall be prepared by including the names of only those officers who are graded as ‘fit’ (that is who meet the prescribed bench-mark) by the Selection Committee and arranged in the Select List in the order of their inter-se seniority in the Grade-I and those officers who are graded ‘unfit’ (in terms of the prescribed bench-mark) by the Selection Committee shall not be included in the Select List and the Select List so prepared shall be issued by the Ministry of Railways.
9. Preparation of Select List for Grade-I.- (1) Select List for the Grade-I shall be published every year on the first of July of the year in accordance with the sanctioned strength of that grade.
(2) The names of all eligible Section Officers shall be arranged in accordance with the order of their seniority in that Grade fixed by the Ministry of Railways.
(3) The field of selection shall be determined by the Selection Committee by taking the required number of persons from the list drawn up under sub-regulation (2), in the order of their inclusion in that list.
(4) The Selection Committee shall determine the merit of those being assessed for inclusion in the Select List with reference to the prescribed bench-mark and accordingly grade the officers as ‘fit’ or ‘unfit’ only.
(5) The recommendations of the Selection Committee, together with the upto date Annual Performance Assessment Reports of the concerned officers and such other information as may be relevant, shall be forwarded to the Commission for the advice.
(6) Subject to the orders of Government, the recommendations of the Commission as regards suitability and classification of the concerned officer shall be accepted.
(7) The Select List shall be prepared by including the names of only those officers who are graded as ‘fit’ (that is who meet the prescribed bench-mark) by the Selection Committee and arranged in the Select List in the order of their inter-se seniority in the list prepared under sub-regulation (2) and those officers who are graded ‘unfit’ (in terms of the prescribed bench-mark) by the Selection Committee shall not be included in the Select List and the Select List so prepared shall be issued by the Ministry of Railways.
10. Savings.- Notwithstanding anything contained in regulations 6 to 9, officers already approved for but not appointed to the Senior Administrative Grade, the Senior Selection grade, the Selection Grade or the Grade-I, as the case may be, before the coming into force of these regulations, shall continue to be eligible for appointment to that grade.
[F. No. ERB-I/2012/11/2]
V.S. DAHIYA, Jt. Secy.
COMMENTS