Guide on Conducting Effective Meetings – issued by the Cabinet Secretariat: Circulation by Railway Board vide Order dated 29.06.2026
भारत सरकार Government of India
रेल मंत्रालय Ministry of Railways
रेलवे बोर्ड Railway Board
No.2026/O&M/3/1
New Delhi, Dated: 29th June, 2026
The General Managers, All Indian Railways
Production Units and Other Units,
The Director Generals, RDSO & CTIs,
CAO/PLW, CAO/RWP.
Sub: Circulation of ‘Guide on Conducting Effective Meetings’ issued by the Cabinet Secretariat.
A copy of the Cabinet Secretary’s D.O. letter No. 502/2/3/2026-Cab.III dated 12th June, 2026, along with its enclosed “Guide on Conducting Effective Meetings,” is forwarded herewith for information and compliance.
2. The enclosed guide outlines practical steps to optimise daily routine work, specifically focusing on:
- Preparation: Checking if a meeting is essential, setting a clear purpose, and distributing structured agendas in advance.
- Conducting: Restricting invites to key stakeholders, allocating explicit roles (Facilitator, Minute-taker, Time Keeper), and ensuring two-way communication.
- Efficiency: Keeping meeting durations ideally within 20 to 50 minutes to eliminate directionless, overstretched sessions.
- Minutes: Formulating and issuing action-oriented minutes within 2-3 days.
3. All officers and staff across Zonal Railways, Production Units, and within the Railway Board’s office are requested to imbibe these instructions in the right spirit to maximize administrative efficiency and productivity.
4. Please ensure wide dissemination and strict adherence in all meetings conducted under your control.
Encl: As above.
(R. MOHANRAIJA)
Secretary/Railway Board
Email ID: secyrb[at]rb .railnet. gov.in
Tele No.: 011-47844714
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