Check list for sending proposals to DOPT for framing/amendment of Recruitment Rules: DoPT Order

No. AB.14017/37/2012-Estt (RR) (6943) 
Government of India 
Ministry of Personnel, PG & Pensions 
(Department of Personnel & Training) 
North Block, New Delhi 
Dated the 28 th January, 2013 
Subject:   Check list for sending proposals to DOPT for framing/amendment of Recruitment Rules.
The undersigned is directed to state that instructions on framing / amendment of Recruitment Rules prescribe that the proposal for framing/ amendment Recruitment Rules for Groups ‘A’ & ‘B’ posts /services as approved by the Administrative Ministries/ Departments should be referred to this Department in certain format (viz Annexure I to III) and accompanied with other documents/ information, for consideration of this Department. It has been noticed that the proposals sent by the Ministry / Department are not complete in all respects and this Department has to return the proposal seeking further information/documents/clarification for considering the proposal. Further, this Department has taken a decision that proposals for framing/amendment/revision of RRs shall now be processed on-line only and after freezing the proposal by this Department, the physical file will be accepted for concurrence. 

2.   In order to facilitate easy and early concurrence on proposal for framing/ amendment of Recruitment Rules, a check list to be used while sending such proposals to this Department is enclosed. It is requested that all proposals for framing/ amendment Recruitment Rules, being sent to this Department on file, must invariably accompany this Check list duly filled in. 

3.   Hindi Version will follow.

(Mukta Goel) 
Director (Estt-I) 
DOPT OM No. AB.14017/37/2012-Estt (RR) (6943) Dated 28.1.2013

1. Check list enclosed YES/NO/NA
2. Whether the proposal related to Group ‘A’ or ‘B’ posts. YES/NO/NA
3. Whether there is any deviation from the guidelines on RRs in regard to the proposal related to Group ‘C’ posts. YES/NO/NA
4. For RRs to be considered on line in case of the proposal related

to Group ‘A’ or 13′ posts (excluding Service Rules):-
(a) Whether the Annexure I and Annexure II or Annexure III has

been filled up completely
(b) Whether Hierarchy chart has been filled up YES/NO/NA
(c) Whether the contact details of the officer forwarding the

proposal has been given
5. For RRs to be considered in file in case of the proposal related to

Group ‘A’ or 13′ posts (excluding Service Rules):-
(a) Whether the proposal has been sent on-line to DOPT YES/NO/NA
(b) Whether the proposal has been freezed by DOPT for sending the same on file YES/NO/NA
(c) If the proposal sent on-line has been freezed, the copy of report in regard to Schedule (Annexure-I) and Annexure II or Annexure III, as the case may be, enclosed YES/NO/NA
6. For Service Rules:-
(a) Schedule (Annexure-I) enclosed YES/NO/NA
(b) Annexure II, if it is case of framing of RRs, enclosed YES/NO/NA
(c) If yes, whether annexure-II is signed YES/NO/NA
(d) Annexure III, if it is a case of amendment of RRs, enclosed YES/NO/NA
(e) If yes, whether annexure-III is signed YES/NO/NA
7. In case post created or upgraded, order furnished YES/NO/NA
8. In case post re-designated, order furnished YES/NO/NA
9. In case of addition or abolition of posts, the Order sanctioning additional/ new posts or abolition of posts enclosed. YES/NO/NA
10. Duties of posts furnished YES/NO/NA
11. Hierarchy of chart along with pay band & Grade pay and method of recruitment furnished (both existing & proposed) YES/NO/NA
12. Whether initial constitution clause, where the RRs are framed

for the first time and there are officer already holding the posts

on regular basis, inserted

13. Whether the method 9f recruitment, prescribed by UPSC as one time method of recruitment in absence of RRs of post(s), intimated YES/NO/NA
14. Whether promotion proposed YES/NO/NA
15. If yes, whether Recruitment Rules for feeder posts enclosed YES/NO/NA
16. Whether other promotional channel available to feeder post YES/NO/NA
17. Whether successful completion of mandatory training in the relevant field included as a criteria for promotion to be considered by DPC YES/NO/NA
18. Whether Deputation has been proposed YES/NO/NA
19. If yes, the field of Deputation is as per guidelines YES/NO/NA
20. Whether short term contract also included YES/NO/NA
21. Whether provision for Armed Forces Personnel made YES/NO/NA
22. If yes, whether ranks of Armed Forces Personnel indicated YES/NO/NA
23. Whether composite method has been proposed YES/NO/NA
24. If yes, whether there is only 1 feeder grade post against 1 post in the higher grade. YES/NO/NA
25. Whether Direct Recruitment has been proposed YES/NO/NA
26. If yes, whether further promotional avenues available to direct recruits YES/NO/NA
27. Whether Age limit for direct recruits prescribed is in order YES/NO/NA
28. Whether provision for filling short term vacancies made in Recruitment Rules when Direct Recruitment is the only method proposed YES/NO/NA
29. Whether period of experience proposed is in order YES/NO/NA
30. Whether Educational Qualifications for direct recruits apply to promotees (for Scientific and Technical posts in Senior Time Scales and above) YES/NO/NA
31. In case Educational Qualifications for direct recruits are proposed to be modified and are to be applied to promotees, whether safeguards provided for existing incumbents YES/NO/NA
32. Whether standard note in relevant columns (No.6, 7, 10 & 11 of the Schedule i.e. Annexure I) enclosed YES/NO/NA
33. Composition of separate Departmental Promotional Committee for promotion and/ or confirmation intimated YES/NO/NA
34. Whether the composition of DPC includes minimum number of 3 officers and UPSC has been associated wherever prescribed YES/NO/NA
35. In case of amendment, whether copy of existing Recruitment Rules furnished. YES/NO/NA
36. Whether reasons for amendments specified YES/NO/NA
37. In case of framing of RRs, Order for creation of posts enclosed. YES/NO/NA


Source: www.persmin.nic.in

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