Sponsoring of names of officers for deputation – Clarification on “Cooling off” Period by DoPT

Government of India
MinistrY of Personnel, Public Grievances and Pension
Department of Personnel & Training
New Delhi 4th January, 2013
Office Memorandum

Subject: Sponsoring of names of officers for deputation —


The undersigned is directed to state that this Department is receiving proposals for waiver of mandatory cooling off period from various Ministries/Departments/PSUs, in respect of officers, who have been sponsored for selection on deputation. As per O.M. No.6/8/2009-Estt.(Pay-II) dated 17/6/2010, there shall be a mandatory “cooling off” period of three years after every period of deputation/foreign service up to Joint Secretary level posts and one year for Additional Secretary level posts. In view of this provision, the Ministry of Railways etc. are advised not to sponsor name of any such officer who is not likely to complete the mandatory cooling off period by the time the officer is likely to be selected. Further, while sponsoring the name of any such officer who has not completed the mandatory cooling off period, they may inform the borrowing department that the officer will be relieved only after he/she completes the mandatory “cooling off” period.

2. All the Ministries/Departments may please note that the proposals for relaxation of the provision for ‘cooling off’ period would be considered only in exceptional cases. Such proposals may be referred to this Department in advance with full justification, after obtaining the approval of Minister-in-charge of the cadre authority of the officer.
3. It may also be noted that under no circumstances should any officer be relieved in anticipation of relaxation by this Department.
(Mukesh Chaturvedi)
Deputy Secretary (Pay)
Source: www.persmin.nic.in

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