Revised Timelines for Completion of APARs for the Year 2024-25 upto 31st Mar, 2026: Railway Board Order dated 25.07.2025
Government of India
Ministry of Railways
(Railway Board)
New Delhi, Dated 25.07.2025
The General Managers
Zonal Railways, PUs,
DG/RDSO, DG/NAIR
DG/CTIs
MDs/CMDs of PSUs etc.
(Kind Attn: DS(Conf)/AS(Conf)/Sr.PPS/PPS/Custodian APARs)
Sub: Revised Timelines for Completion of APARs for the Year 2024-25-reg.
Ref: (i)This office letters of even number dated 11.04.25, 13.06.25 and 10.07.25.
(ii)DOP&T’s letter No.11059/04/2025-AIS-III dated 30.06.2025
Kind attention is drawn towards Board’s letters as referred to above, stipulating therein the schedule for completion of the Annual Performance Appraisal Reports (APARs) for the assessment year 2024-25. In view of representations received from various quarters requesting extension of timelines in line with the instructions of DoP&T, the deadline for submission of self-appraisal was extended up to 15.07.2025. However, no corresponding extension was notified for the subsequent stages of the APAR process.
2 Accordingly, the matter has been re-examined in this Ministry and with the approval of the competent authority, it has been decided to revise the schedule for the completion of APARs for the assessment year 2024-25 as under:-
| S.No. | Activity | Existing Date by which activity to be completed by | Revised cutoff date |
| 1. | Forwarding of report by Reporting Authority to Reviewing Authority | 31 July. Auto-forwarding to Reviewing Officer: 31t July | 15th September, 2025. Autoforwarding to Reviewing Officer: 15th September |
| 2. | Forwarding of report by Reviewing Officer to Accepting Authority | 30th September. Auto-forwarding to Accepting Authority: 30th September | 15th November, 2025. Auto-forwarding to Accepting Authority: 15th November. |
| 3. | Appraisal by Accepting Authority | 15th December. Auto-forwarding to the next level: 15th December | 31st December, 2025 Auto-forwarding to the next level: 31st December |
| 4. | Disclosure of APAR to the officer reported upon | 26th December | 10 January, 2026 |
| 5. | Submission of representation, if any, on APAR | 10th January 2026 i.e. within 15 days from the date of communication/disclosure | 25th January, 2026 i.e. within 15 days from the date of communication/disclosure |
| 6. | Forwarding of representation to the Reporting Authority for comments by the Custodian | 20th January 2026 | 5th February, 2026 |
| 7. | Forwarding of comments by Reporting Authority to Reviewing Authority | 31st January 2026. | 15th February, 2026 |
| 8. | Forwarding of comments by Reviewing Authority to Accepting Authority | 10th February 2026. | 25th February, 2026 |
| 9. | Forwarding of comments by Accepting Authority to Competent Authority | 20th February 2026. | 05th March, 2026 |
| 10. | Decision of Competent Authority on representation | 15th March 2026 | 15th March, 2026 |
| 11. | Completion of the entire process | 31st March 2026 | 31st March, 2026 |
3. The aforesaid relaxation is just a one-time measure for the reporting year 2024-25 only. Railway/PUs, CTIs, PSUs etc. are requested to give wide publicity to the system of online filing/writing APAR & representation, if any, through SPARROW as per scheduled timeline. It may be noted that the calendar for filing APAR should be strictly adhered to. Any delay in this regard will be detrimental to career progression of the officers.
4. Necessary action may be taken accordingly.
5. This issues with approval of Competent Authority.
(Prashant)
Deputy Secretary (Conf)
Room No.426
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