RBE No. 131/2017 – Simplified Procedure for forwarding of application of Inter-Railway Mutual-Transfer

RBE No. 131/2017 – Simplified Procedure for forwarding of application of Inter-Railway Mutual-Transfer

RBE No.131/2017


New Delhi, dated 22.09.2017

The General Managers

All Zonal Railways & Production Units

(As per standard list).

Sub- Inter-Railway Mutual Transfer. 

In continuation of this office letter of even number dated 15.09.2017 (RBE No. 130/2017), the procedure for Mutual Transfer is further simplified.
Hereafter, for Divisionally controlled posts, applications
for Mutual Transfer duly signed by both applicants in the proper format,
from a Division of one Railway to Division on another Railway need not be
routed through the HQ offices. It shall be dealt directly only by the
Divisions concerned. 

For HQ controlled posts the prevailing procedure shall continue
2. Activity and prescribed Timelines:
SN Activity Timeline
Forwarding of Applications by Supervisors to the
Personnel Department of the Division :

it should be verified at this stage that the prescribed
application form is complete in all respects duly signed by
both employees and the information given therein is
10 days
(ii) Forwarding by Divisional Personnel Department:- 15 days
(a) Division controlled posts :-

Divisional Personnel Department will forward the request
application with necessary documents directly to the
Division concerned to which transfer is sought. The name
and designation of the officer signing the letter should
invariably be mentioned in the forwarding letter.
(b) HQ controlled posts :-

Personnel Department will forward the application with all
necessary documents to Zonal HQ (CPO office).
(iii) Forwarding by Headquarters Personnel Deptt

(For HQ controlled posts):-

On receipt of the application duly forwarded from
Division/Workshop, the HQ Personnel Department office will
forward it to the Zonal Rly/PU concerned.
15 days
Note : Mutual Exchange is between two employees of the some
grade and cadre. This must be verified by the Personnel
Department at every stage of processing of applications.
(iv) Conveying of Acceptance
: – The counterpart HQ/Division to issue their acceptance
to forwarding HQ/Division (as the case may be).
10 days
(v) Issue of Transfer Order
:- On receipt of consent from the receiving HQ/Division,
the transfer orders should be issued.
15 days
(vi) Relieving/Sparing:
– Once the transfer order is issued; employees should be
relieved immediately with the senior employee being
relieved first. This will be the responsibility of Branch
Officer/Head of Department concerned under whom the staff
is working (Board’s letters No. ERP/Portal – Transfer/2013
dated 30.04.2014 and No. E(NG)I-2007/TR/26 dated 04.12.2007
15 days
(vii) Dispatch of LPC and Service Records
:- Personnel Department concerned should ensure that the
LPC and Service Record of the employee(s) are sent
expeditiously to the new Division/Zone etc. in terms of
Board’s letter number E(NG)I-2001/TR/16 dated 21.11.2001.
Attested Xerox copy of the Service Record should be given
to the employee concerned.
15 days
Note :
(i) At the stage of forwarding of applications, files need
not be routed through concerned Branch Officer/HOD. The
consultation with Branch Officers/MODS concerned in
Division/HQ shall be done at the stage of relieving only.

(ii) Necessary modifications to Schedule of Powers (SOP)
should be made accordingly.
3. As the mutual transfers are ordered with the consent of both the
employees. it should be made clear right at the time of forwarding
applications that no request for backtracking from the mutual exchange
arrangement will be entertained under any circumstances (Board’s letter
No.5(NGll-2006/TR/6 dated 21.04.2006 refers). 
4. It may specifically be noted that forwarding of application cannot be
done by any level lower than the Divisional Personnel Officer (DPO) or Sr
DPO in the Divisions and WPO in the Workshops. Dy CMM, WMs, AENs and other
such Officers/Unites should invariably route the request applications
through their corresponding Personnel Officer ang should not forward any
application to other Division/Unit directly. 
5. All other terms and conditions regulating mutual transfer of Railway
employees will continue to remain in force. 
Please acknowledge receipt. 
Hindi version will follow.
(PM. Meena)
Deputy Director-II/Estt.(NG)I
Railway Board 
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  • Unknown 5 years ago

    Sir m senior goods guard Vinod kr Tyagi Ambala division s mutual transfer hokar grade pay 4200 p Moradabad Aya hu. Jab avedan kiya tha us samay mere mutual k grade pay 2800 tha. Abse 3 mahine pehle wo bhi 4200grade p a gye h.circular 8/2019 Jan 2019 m Aya h jabki mera avedan Dec 2018 m Moradabad m receive ho gaya the. Ab mera grade pay avam seniority Kya hogi??