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Central Secretariat Service: Frequently Asked Question & Answer by DoPT

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CS-I DIVISION

FREQUENTLY ASKED QUESTIONS CONCERNING CENTRAL SECRETARIAT SERVICE

Question 1
What is the role of CS-I Division?
Answer:
CS.1 Division looks after the cadre management of the Central
Secretariat Service (C SS).
Question 2
What is the composition of CSS?
Answer:
CSS comprises the following Grades:
S.No Group of
post/grade		 Grade Classification
1. A Senior Selection Grade (Director) Central Civil Service Group A Ministerial
2 A Selection Grade
(Deputy Secretary)		 Central Civil Service Group A Ministerial
3 A Grade-I
(Under Secretary)		 Central Civil Service Group A Ministerial
4. B Section Officer Central Civil Service Group B Ministerial
5 B Assistant Central Civil Service Group B Ministerial

Question 3
What is sanctioned strength in each grade of CSS?
Answer:
As per CSS Rules 2009 notified on 27th February, 2009, the sanctioned
strength in each grade of CSS is as under:
  • Senior Selection
    Grade -110
  • Selection Grade (combined) -330
  • Grade-I (Under Secretary) -1400
  • Section Officer -3000
  • Assistant-4904

However, after the 2nd cadre restructuring of CSS in July, 2010, the
combined strength in the grades of Deputy Secretary and Director has
been fixed at 600, with a ceiling of 220 posts for Director and 40 posts
for Joint Secretary (In-situ).
Question 4
What is the pay structure of the various Grades of CSS?
Answer:
The scales of pay attached to the various Grades of the Service are as
follows:
(i) Senior Selection Grade: Rs. 37400-67000 (PB-4)+Rs.8700 (Grade
Pay)
(ii) Selection Grade: Rs.15600-39100 (PB-3) + Rs.7600 (Grade Pay)
(iii) Grade Rs.15600-39100 (PB-3) + Rs.6600 (Grade Pay)
(iv) Section Officers Grade: Rs.9300-34800 (PB-2) + Rs.4800 (Grade
Pay)

Note: The non-functional pay scale of Rs.15600-39100
(PB-3)+Rs,5400 (Grade Pay) is admissible to the Section Officers
of the Service on completion of 4 years of approved service in
that grade and the officers continue to be in Group B.
(v) Assistants Grade: Rs.9300-34800 (PB-2)+Rs.4600 (Grade Pay)
Question 5
What is the mode of recruitment to CSS?
Answer:
  • Vacancies in the grade of Assistant are filled by direct recruitment
    (75%), limited departmental competitive examination (10%) and promotion
    on seniority basis (15%).
  • Vacancies in the grade of Section Officer
    are filled by promotion on seniority basig from the grade Of Assistant (50%) and by Limited Departmental
    Competitive Examination (50%).
  • Vacancies in the grade of Under Secretary, Deputy Secretary and
    Director are filled by promotion.
Question 6:
What are the eligibility conditions for appearing at the Limited
Departmental Competitive Examination for the Section Officer grade?
Answer:
As per Central Secretariat Service Section officers’ Grade (Limited
Departmental Competitive Examination) Regulations, 2010, the following
are the eligibility conditions for Limited Competitive Examination for
the Section Officer grade:
  • Assistants of CSS or Personal Assistants of
    CSSS with five years approved service on the crucial date, and
  • At least four Annual Performance Appraisal reports in the grade of
    Assistant or Personal Assistant
  • The Personal Assistants of CSSS should possess a Bachelor’s degree
    from a recognized university or equivalent.
Question 7
How is eligibility for promotion in relation to any grade of CSS
determined?
Answer:
In case of promotion to a particular grade of CSS, eligibility is
determined on the basis of completion of required number of years of
approved service as under:
  • In the case of direct recruits, the approved service in the grade is
    counted from the 1st day of the July of the year following the year in
    which the examination for direct recruitment is held;
  • in the case of officers recruited through Departmental examination
    from the 1s day of the July of the year for vacancies of which such
    examination was held ,and
  • in the case of officers recruited to a grade on the basis of length
    of service in the lower grade from the 15t day of July of the year for
    which the recruitment is made.

Promotions are made from amongst eligible officers within the zone of
consideration subject to fitness and vigilance clearance.
Question 8
Whether any Cadre restructuring of CSS has been conducted?
Answer:
The Cadre Restructuring of CSS has been conducted twice in October, 2003
and July, 2010. The decisions taken as a result of these restructurings
are available in the DOP&T website (www.persmin.nic.in >DOP&T >Central
Secretariat >CSS > Restructuring)
Question 9
In which cases cadre clearance is required from CS.- I Division?
Answer
Cadre clearance in advance is required from CS.1 Division when a CSS
officer of the grade of Under Secretary and above applies for
  • a post
    on deputation,
  • long term domestic training and
  • foreign visit on personal grounds.

Note: In the case of foreign training, cadre clearance from CS.I
Division is necessary for officers of all grades of CSS.
Question 10
What matters are being controlled in a centralized manner in CSS?
Answer
The matters being controlled centrally in CS-I Division are:
  • Regular
    appointments to all grades of CSS
  • Inter-ministerial postings and transfers of all CSS officers
  • Rotational transfers in all grades of CSS
  • Maintenance of Post Based Reservation Roster for the grades of SO and
    Under Secretary
  • Maintenance of APARs in respect of Under Secretaries and above
  • Maintenance of Immovable property Return in respect of Under
    Secretaries
Question 11
How are ex-cadre/newly created posts encadred in CSS?
Answer
The Ministry/Department wishing to encadre ex-cadre/newly created posts
in CSS is required to send a format proposal in this regard in a
prescribed format to CS-I Division. Such proposals are considered
keeping in view the pay structure, duties and responsibilities,
likelihood of continuance of the posts etc for encadrernent in
respective grades of CSS.
Question 12
What is the procedure for processing the applications for VRS by CSS
personnel?
Answer
Whenever a CSS officer (of the grades of Under Secretary and above)
gives notice of voluntary retirement, this will be examined/processed by
the respective Ministry having regard to the rules on the subject and
will be referred to DOP&T for final approval after the same has been
approved by the Secretary in-charge of that Ministry/Department.
Question 13
How the applications for re-employment and commercial employment of
retired CSS personnel are to be channeled?
Answer:
Any proposal for extension in service/re-employment in respect of a CSS
officer (of the grades of Under Secretary and above) will be examined by
the Administrative Ministry in the light of extant instructions and will
be referred to CS Division only after approval of the Minister in-charge
of the Ministry/Department and giving detailed justification for further
action.
Proposal for commercial employment etc. after retirement of a CSS
officer (of the grades of Under Secretary and above) may be processed by
the Administrative Ministry/Department and referred to the CS Divisions
of DOP&T for approval.
Question 14
Is there any RTP for CSS personnel?
Answer:
Yes, the revised Rotational Transfer Policy (RTP) for CSS officers was
issued vide OM No. 21/2/2009-CS-I(P) dated 29/4/2009. This was
subsequently modified vide OM No. 21/2/2009-CS-I(P) dated 8/4/2010. As
per these guidelines,
  • The combined tenure of CSS Officers in a
    particular Ministry/Department shall be five years in the case of Under
    Secretary, Deputy Secretary and Director.
  • The combined tenure of CSS officers in a particular
    Ministry/Department shall be 7 years in the case of Section
    Officer/Assistants.
  • On promotion, an official of CSS at any level shall be posted out of
    the Ministry/Department if he/she has served in the same
    Ministry/Department in any capacity for a period exceeding the
    prescribed tenure for the promotion post.
  • If the CSS officers have two years’ of service to retire, he will not
    come under the RTP, and on promotion, if any, he will be adjusted within
    the same Ministry/Department, if his/her Ministry/Department has a
    vacancy to accommodate him/her.
  • If an officer has six months to retire, he is retained in the same
    Ministry even if no vacancy is available in the promotional grade in
    that Ministry, by upgrading the post held by him.
Question 15
Where a CSS officer will report on repatriation from deputation/study
leave/long leave/ long term foreign training?
Answer
Officers of the level of Under Secretary and above on return from
deputation/study leave/long leave/ long term foreign training are
required to report to CS-I Division for further posting in the cadre.
However, Assistants and Section Officers will report to the respective
cadre units from where they proceeded on such deputation/training/leave.
Question 16
Whether there is any training programme for CSS officers?
Answer
A cadre training programme has been devised for CSS (CSS CTP) officers.
The details are available in DOP&T website (www persmin nic. in > DOP&T
>Central Secretariat > CSSTraining > Policy).
Question 17
What are the courses conducted under CSS-CTP ?
Answer:
a)            
 Level-A: Four weeks training for Upper Division Clerks who have
rendered 4 years of approved service in the grade.
b)            
 Level-B: Ave weeks training for Assistants who have rendered 6
years of service in the grade
c)            
 Level-D : Eight weeks training for Section Officers who have
rendered 6 years of approved service in the grade.
d)            
 Level-E : Six weeks training out of which two weeks in the form
of foreign component for Under Secretaries who have rendered 4
years of approved service in the grade.
e)            
 Level-F: Three weeks training with one week foreign component
for Dy. Secretaries who have rendered 4 years of approved
service in the grade.
f)             
 ADR(F)  : Sixteen weeks training for the Newly Recruited
Assistants.
Question 18
What is the basis of nomination for the training?
 Answer:
Nominations are made to each level of training as per the seniority of
the officers, subject to vigilance clearance and ACR/APAR status.
Question 19
Is there any exemption from the CSS training?
Answer:
There shall be no exemption from mandatory training as a rule. However,
the following cases could be considered for postponement from the
mandatory training related to the promotions under the following
circumstances:
i) Maternity/Paternity leave/Mother care/Child Care up to 5 years
after birth on the basis of medical certificate to be issued by
AMA (as per CSMA Rules)
Source: www.persmin.nic.in
[http://persmin.gov.in/DOPT/RTICorner/ProactiveDisclosure/FAQ_CS-I.pdf]
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