Implementation of paperless working in Railway Board, Zonal Railways/PUs/Divisions/Other Units: Railway Board Order dated 24.05.2023.
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
New Delhi, dated 24.05.2023
The General Managers,
All Indian Railways/PUs,
DGs, RDSO, NAIR,
All Other Units as per Standard List.
Sub:- Implementation of paperless working in Railway Board, Zonal Railways/PUs/Divisions/Other Units.
Ref:- Board’s letter no. 2022/O&M/2/7 dated 21.10.2022
Vide Board’s instructions under reference, on the above mentioned subject, it was inter-alia advised that all the correspondence between Railway Board and Zonal Railways/PUs/ Other Units, shall be entertained only electronically, and no physical letters/files, except the correspondence pertaining to D&AR and Vigilance cases, shall be entertained in Railway Board’s Central Registry, w.e.f. 01.11.2022.
2. However, it has been noticed that a lot of physical dak, on other than D&AR/vigilance matters, is still being sent to Board’s office on regular basis from Zonal Railways, through different means like Railway dak received at New Delhi Railway Station (NDLS), registered post, speed post, etc. This practice of continuing with the physical correspondence, in not in consonance with Board’s said instructions, and it is defeating the purpose of switching over to paperless mode of working to cut down delays in decision making and improving the ease of transacting government business.
3. In view of the above, it is once again reiterated that all correspondence with Board’s office, be made only electronically, in accordance with Board’s instructions under reference. Further, copy of the letters sent by electronic method, must not be sent physically, as it not only doubles the work, but is also not environment friendly. If any physical letter/ file, except the one falling under the exempted category, is still sent to Railway Board, the same would not be taken cognizance of.
Jt. Secretary (G)
EDPG(MR), EDPG/MoSR(D), EDPG/MoSR(J), JS, JS(M), ED(C&lIS),
ED/TD, Dir(E), DS(A), US(O&M).